Youth Development & Sports Coordinator

Job Description

Job Description:\n\n Since 1944, Boys & Girls Clubs of Central Florida has provided children and teens, ages 6 to 18, with a safe place to learn and grow during non-school hours. Today, more than 15,000 young people call our 39 Clubs across five Central Florida counties home. The mission of Boys & Girls Clubs of Central Florida is to inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible, and caring adults. Every day after school and all summer long, our members walk through the blue doors at little or no cost to their families and find academic support, enrichment, and caring adult role models who believe in what they can become.\n How we do it matters as much as what we do. Our Clubs deliver quality programming grounded in evidence across six core pillars of focus: education and career development; character and leadership development; sports, fitness, and recreation; health and life skills; the arts; and mental health. That work is reinforced by practices informed by trauma research, mental and emotional wellness support, and an unwavering commitment to safety. The results show up in graduation rates, college and vocational school enrollment, grades, and young people who tell us they feel emotionally safe at their Club. As part of the national Future Ready movement, we are growing bigger, better, and bolder, and we know none of it happens without exceptional people. That is why we invest in our team through comprehensive training, leader development, competitive compensation and benefits, and a workplace culture built on excellence, belonging, and accountability. If you want your work to change the trajectory of a child's life, there is a place for you here. Great futures start here, and they start with you.\n TITLE: Youth Development & Sports Coordinator\n PERFORMANCE PROFILE SOURCE: Individual Contributor\n DEPARTMENT: Club Operations\n WORK LOCATION: Assigned home Club; designated BGCCF sports league sites as scheduled\n REPORTS TO: Service Director (Club assignment); Director of Sports and Athletics (sports league assignment)\n FLSA STATUS: Non-Exempt\n WORKER CATEGORY: Full-Time\n EMPLOYMENT FUNCTION: Youth Development and Program Support\n \n POSITION SUMMARY:\n The Youth Development & Sports Coordinator is a dual-assignment, part-time position that supports the mission of the Boys & Girls Clubs of Central Florida in two settings. During regular Club hours, the Coordinator serves as a Youth Development Specialist (YDS) at the assigned home Club, delivering an Outcome-Driven Club Experience across the Core Program Pillars, including Academic Success and Career Development, Character and Leadership Development, Health and Life Skills, the Arts, Sports, Fitness and Recreation, and Social-Emotional Well-Being. In this capacity, the Coordinator works directly with youth and takes daily direction from the Club Service Director.\n When scheduled for BGCCF sports league practices and games, the Coordinator reports to the Director of Sports and Athletics and serves as the first point of contact for players, families, volunteers, and spectators. The Coordinator manages the league reception area, welcomes and checks in participants, sets up and breaks down practice and game spaces, and ensures that BGCCF safety and child-protection protocols are in place and followed throughout every league session. This includes escorting parents, family members, and volunteers to adult-designated restrooms and approved spectator areas so that youth-only spaces remain protected, and supporting the full range of day-of-league operations.\n The Coordinator is self-motivated, mature, energetic, and able to maintain clear and healthy boundaries with Club members, parents, staff, and volunteers. The Coordinator communicates with youth in an age-appropriate, motivational, and positive manner, remains calm and solution-focused in busy environments, and adapts readily to a schedule that alternates between Club programming and evening and weekend league events.\n \n ESSENTIAL JOB RESPONSIBILITIES:\n Club Assignment, Youth Development Specialist Duties (under the direction of the Service Director)\n Program Development and Implementation\n \n \n Plan, develop, implement, and evaluate activities in the assigned program area in alignment with BGCCF Core Program Pillars.\n Facilitate Club-specific and BGCA core programs as directed by the Service Director.\n Ensure facilities, equipment, and supplies are maintained, review program supply inventory, request supply orders promptly, and report issues to the supervisor.\n \n \n Youth Development\n \n \n Provide an active and engaged presence that prepares youth for success while creating a safe, healthy Club environment that supports positive youth development.\n Affirm positive behavior in members and deliver coaching conversations and redirection when needed.\n Model and teach self-confidence and self-awareness while building supportive relationships with members.\n \n \n Daily Program Activities\n \n \n Ensure program areas are set up before members arrive and cleaned up at the end of each day.\n Provide Club members with a daily program agenda and clear participation expectations.\n Ensure child and Club safety guidelines are followed at all times, including supervision ratios, transitions, and restroom procedures.\n \n \n Program Administration and Reporting\n \n \n Collect and track Club member attendance, coursework, and behavior data as needed.\n Maintain accurate records and reports, including activities conducted, daily participation figures, notable achievements, and any problems or issues.\n Participate in Club staff meetings and required training events.\n \n \n \n Sports League Assignment, Sports Coordination Duties (under the direction of the Director of Sports and Athletics)\n League Reception and Family Welcome\n \n \n Manage the league reception and check-in area at the assigned league site, serving as the first point of contact for players, families, volunteers, and spectators.\n Welcome participants and families, verify roster and registration status, confirm authorized pick-up, and direct players to the correct team, court, or field.\n Provide families with schedules, league communications, and answers to general questions, and refer concerns beyond the role to the Director of Sports and Athletics or the coach on site.\n Distribute and collect required forms, waivers, and sign-in and sign-out documentation, and maintain accurate attendance records for each practice and game.\n \n \n Practice and Game-Day Setup and Operations\n \n \n Set up practice and game spaces before each session, including courts or fields, scoring tables, benches, team areas, signage, hydration stations, and spectator seating.\n Inspect playing surfaces and equipment before use, remove or report hazards, and ensure required equipment and supplies are available and in good condition.\n Support game-day operations as assigned, including scorekeeping or clock operation, team check-in, schedule flow between games, and coordination with coaches and officials.\n Break down and restore facilities after each session, return equipment to storage, and complete end-of-session checklists and inventory counts.\n Keep the league site clean, organized, and welcoming throughout the event.\n \n \n Safety and Child Protection\n \n \n Ensure BGCCF safety and child-protection protocols are in place before, during, and after every practice and game, including supervision coverage, controlled entry points, and clear separation of youth-only spaces.\n Enforce the policy that parents, family members, volunteers, and other adults do not use youth restrooms or enter youth-only areas; escort adults to designated adult facilities and approved spectator areas.\n Monitor entrances, hallways, restrooms, and transition areas to prevent unsupervised adult contact with participants and to ensure youth are never alone with a single adult outside approved procedures.\n Respond to injuries, incidents, and emergencies in accordance with BGCCF emergency action plans and first aid protocols, and complete incident documentation promptly.\n Model and reinforce the league code of conduct for participants, families, volunteers, and spectators, de-escalate concerns calmly, and report conduct or safety violations to the Director of Sports and Athletics immediately.\n Report suspicious or inappropriate behavior and policy violations in accordance with BGCCF reporting procedures and Florida mandated reporting requirements.\n \n \n Day-of-League Support and Communication\n \n \n Perform overall day-of-league tasks as assigned by the Director of Sports and Athletics, including volunteer check-in, communication with coaches and officials, lost and found, and support for special league events and end-of-season activities.\n Communicate schedule changes, weather decisions, and site updates to families and volunteers as directed.\n Provide feedback to the Director of Sports and Athletics on participation, facility needs, family questions, and opportunities to improve the league experience.\n Promote sportsmanship, inclusion, and a positive youth development experience through sport at every league event.\n \n \n \n General Accountabilities\n \n \n Record all time worked accurately in the designated timekeeping system, identifying the correct assignment and work location, and work only hours approved in advance by the appropriate supervisor.\n Communicate schedule availability and conflicts between Club and league assignments proactively to both supervisors.\n Safeguard confidential member, family, and personnel information.\n Maintain and update job knowledge by participating in required training and professional development opportunities.\n Perform other duties as assigned that are consistent with the role and aligned with the mission and values of BGCCF.\n \n \n \n QUALIFICATION REQUIREMENTS: (Knowledge, Education, Experience & Skills)\n Education:\n \n \n High school diploma or GED required; an associate's degree or coursework in education, youth development, recreation, sports management, or a related field preferred.\n \n \n Experience:\n \n \n Experience working or volunteering with youth in an educational, recreational, athletic, or youth development setting preferred.\n Experience in customer service, front desk, reception, or event support roles that required welcoming the public and managing check-in processes preferred.\n Experience supporting youth sports leagues, camps, tournaments, or game-day operations preferred.\n \n \n Certifications and Licenses:\n \n \n CPR, AED, and First Aid certification required within 90 days of hire and maintained throughout employment.\n Valid driver's license and reliable transportation to assigned Club and league sites required.\n \n \n Skills:\n \n \n Ability to plan and deliver high-quality, age-appropriate activities for young people that emphasize academic success, character development, and healthy lifestyles.\n Strong interpersonal skills with the ability to motivate and inspire youth, welcome families warmly, and create an environment conducive to learning, play, and personal growth.\n Working knowledge of child safety and supervision practices in youth-serving and athletic settings, with the confidence to enforce boundaries and redirect adults respectfully and firmly.\n Strong verbal and written communication skills, with the ability to interact effectively with Club members, parents, coaches, officials, volunteers, staff, and community partners.\n Sound judgment and composure during games, injuries, and conflicts, with the ability to remain calm and act decisively in fast-moving situations.\n Strong organizational skills and attention to detail for rosters, sign-in records, setup checklists, and equipment inventory.\n Ability to model and guide youth through trauma-informed, strengths-based problem-solving.\n Experience working with diverse cultures and backgrounds and a demonstrated commitment to inclusivity and cultural competence.\n Basic proficiency with Microsoft Office, tablets, and attendance, registration, or timekeeping applications, with the ability to learn BGCCF program data platforms.\n Flexibility to work a variable schedule that includes Club hours, weekday evenings, and Saturdays based on league season needs.\n Bilingual (English/Spanish) preferred.\n \n \n \n KEY ROLE COMPETENCIES:\n Customer focus\n \n \n Creates a welcoming first impression for every player, family member, and volunteer at the league reception area and in the Club.\n Listens to family and member needs, responds helpfully and respectfully, and follows through on questions and concerns.\n \n \n Instills trust\n \n \n Models integrity and safety-first decision-making, maintaining appropriate boundaries with youth and holding adults to BGCCF child-protection standards without exception.\n Handles sensitive information, incidents, and family concerns with discretion and professionalism.\n \n \n Communicates effectively\n \n \n Delivers clear, age-appropriate instructions to youth and clear, courteous directions to adults, including when redirecting parents or volunteers to approved spaces.\n Keeps both supervisors informed of schedule availability, site conditions, and issues requiring follow-up.\n \n \n Situational adaptability\n \n \n Shifts smoothly between Club programming and league operations, adjusting approach to match the setting, the audience, and the pace of the event.\n Responds effectively to weather, facility, staffing, and schedule disruptions while maintaining safety and a positive experience for youth and families.\n \n \n Collaborates\n \n \n Works cooperatively with Club staff, coaches, officials, volunteers, and the Director of Sports and Athletics to deliver safe, well-run programs.\n Shares information and supports teammates willingly so that Club and league operations run consistently across sites.\n \n \n \n ADDITIONAL ACCOUNTABILITIES\n Supervisory Responsibilities\n \n \n None. May provide day-of direction to league volunteers on assigned tasks under the guidance of the Director of Sports and Athletics.\n \n \n Child Safety and Abuse Risk Management\n \n \n Adhere to all BGCCF policies related to appropriate boundaries with Club members and program participants.\n Complete all required child safety and abuse risk management training within required timelines and maintain currency throughout employment.\n Follow established procedures for supervising participants and managing higher-risk activities, including transitions, restrooms, locker rooms, arrival and dismissal, and off-site venues.\n Report suspicious or inappropriate behavior and policy violations promptly and comply with all mandated reporting requirements.\n \n \n Relationships\n \n \n Internal: Maintains close, regular contact with the Club Service Director, the Director of Sports