Project Coordinator

Job Description

Job DescriptionBenefits:

• Medical, Dental & Vision
• 401(k)
• Competitive salary
• Free uniforms
• Opportunity for advancement
• Paid time off
• Training & development

Make an Impact Where Process Meets Purpose
At Paul Davis, we don’t just restore properties—we restore lives. Behind every successful project is a team that executes with precision, urgency, and accountability. We’re looking for a Project Coordinator who thrives in a structured environment, follows processes with discipline, and keeps operations running smoothly from start to finish.

If you’re someone who loves organization, holds a high standard for accuracy, and doesn’t let things fall through the cracks, this role is for you.

What You’ll Do
You’ll play a critical role in ensuring projects are executed correctly, completely, and on time by:

• Managing project workflows in alignment with established company processes and systems
• Maintaining accurate, real-time documentation across all project files
• Tracking project progress, identifying gaps, and escalating issues appropriately
• Coordinating schedules for teams, subcontractors, equipment, and materials
• Communicating consistently with internal teams, clients, vendors, and insurance partners
• Monitoring timelines and ensuring all phases meet company standards
• Supporting cost tracking and ensuring documentation is complete and accurate
• Ensuring compliance with safety, regulatory, and insurance-related requirements
• Following escalation protocols for delays, discrepancies, or customer concerns
• Identifying inefficiencies and supporting continuous process improvement
• Participating in on-call rotation and responding to after-hours needs as assigned

What You Bring

• A strong ability to follow structured processes and systems without cutting corners
• High attention to detail and commitment to accuracy
• Ability to manage multiple priorities while staying organized and on track
• Strong communication and coordination skills across multiple stakeholders
• Experience in administrative, operations, or project coordination roles (3+ years preferred)
• Comfort working in a fast-paced, high-accountability environment
• Experience in restoration, construction, or similar industries is a plus

What Success Looks Like

• Projects are well-documented, organized, and audit-ready
• Deadlines are met and issues are escalated early—not after the fact
• Teams and clients stay informed and aligned
• Processes are followed consistently and improved over time

Why Join Paul Davis

• Be part of a company with a strong reputation and purpose-driven work
• Opportunity to grow within a structured, process-focused environment
• Work alongside teams that value accountability, communication, and execution
• Make a real impact during critical moments for customers

Apply If You Are…

• Process-driven, not process-resistant
• Detail-oriented and highly organized
• Comfortable holding yourself (and others) accountable
• Motivated by getting things done the right way—not the easy way