Senior Project Manager, Events & Client Programs

iDSocial

West Virginia, USA

Published: 6/14/2022

Technology

Full Time

Job Description

About Identity Media Group

Identity Media Group is a media, content, education, and events company built for the eyecare industry. Through iDSocial and a growing portfolio of programs, we work with pharmaceutical and medical device companies, physicians, practices, and industry organizations to produce live events, educational programs, video content, and media initiatives.

We are a small, fast-moving team that works with some of the largest companies and most recognized physicians in ophthalmology and optometry. Our projects range from intimate physician dinners and advisory boards to national meeting activations, receptions, educational programs, video productions, and year-round client campaigns.

We are looking for someone who can take ownership of those projects and make sure every detail gets done right.

About the role

We are hiring a Senior Project Manager to lead the execution of multiple client programs at once.

This is not a role for someone who wants to maintain a project tracker or assist an event producer. We need someone who has personally run events, managed vendors, communicated directly with clients, handled budgets, solved problems on site, and kept complex projects moving without constant oversight.

You will own projects once they move into execution, working closely with our leadership team, clients, physician partners, vendors, and internal staff.

What you'll own

Lead the execution of live events including physician dinners, receptions, advisory boards, educational meetings, sponsored programs, and conference activations

Build and manage project timelines, production schedules, run-of-show documents, budgets, and deliverable trackers

Serve as the day-to-day point of contact for clients throughout project execution

Keep clients, vendors, physicians, and internal team members accountable to deadlines

Source and manage venues, catering, AV, decor, production, transportation, printing, gifting, and other event vendors

Review proposals, manage contracts, track expenses, reconcile invoices, and keep programs within approved budgets

Coordinate physician faculty, speakers, and attendees, including invitations, RSVPs, travel logistics, agreements, and honoraria documentation

Manage event registration and attendee communications where applicable

Travel to programs and own on-site execution, including setup, vendor coordination, staffing, troubleshooting, and breakdown

Anticipate issues before they become problems and escalate early when leadership or client input is needed

Run internal and client-facing status calls and communicate next steps clearly

Coordinate timelines for related video, social media, creative, and content deliverables

Maintain clean, accurate, organized project documentation

Lead post-event reconciliation, reporting, and follow-up

Who we're looking for

You are exceptionally organized, but organization alone isn't enough. You understand how the moving pieces of a project connect and you think several steps ahead.

You communicate well with executives, clients, physicians, vendors, and teammates. You are comfortable making decisions, following up repeatedly when something needs to get done, and taking responsibility for the final result.

You notice when something is wrong before a client notices it.

Required

2 years of project management, event production, experiential marketing, agency, or related experience

Direct responsibility for producing live events, not supporting another event lead

Experience managing multiple client projects at the same time

Experience working directly with clients

Strong vendor management and negotiation skills

Experience managing event or project budgets

Excellent written and verbal communication

Strong attention to detail and follow-through

Ability to work independently in a remote environment

Willingness to travel regularly for events and industry meetings

Based in the United States

Strongly preferred

Healthcare, pharmaceutical, medical device, medical education, or healthcare agency experience

Experience working with physicians or other healthcare professionals

Experience with national conferences and congress-related events

Familiarity with physician agreements, honoraria, Sunshine Act reporting, or healthcare compliance processes

Experience coordinating video shoots or content production

What success looks like

Projects are organized. Clients know exactly where things stand. Vendors have what they need. Deadlines aren't missed because someone forgot to follow up. Budgets are accurate. Events run smoothly. Problems get caught early instead of becoming emergencies.

Most importantly, once you own a project, the leadership team has confidence that it is moving forward without having to manage every detail themselves.

How to apply

Apply through LinkedIn with your resume. Then send a short written response to info@idsocial.com with the subject line "Senior Project Manager" answering the following:

Tell us about the most complex live event or client program you have personally managed. Include the approximate attendance, budget, your specific responsibilities, and one problem that came up during the project and how you handled it.

Please be specific. We want to understand what you personally owned rather than what the broader team was responsible for. Applications without the written response will not move forward.

Applications are reviewed on a rolling basis.

Identity Media Group is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.