Assistant Project Manager

Job Description

Job DescriptionSalary: $85,000.00-$105,000.00

JOB DESCRIPTION

The Assistant Project Manager reports to the Project Manager and is responsible for providing assistance to the Project Manager in the various aspects of electrical construction management. Work involves the aid in creating and implementing the project management plan, processing of purchase orders, change orders, vendor invoices/billings, and client/vendor credits. The Project Engineer will also be responsible of the tracking of RFIs, material, and the organization of data that is to be analyzed by management.

PRIMARY RESPONSIBILITIES

1. Communicate with people involved in a project (clients, vendors, subcontractors ) and design team.

2. Assist Project Manager with reviewing plans/drawings, preparing estimates according to budgets, and attend/holds meetings.

3. Assist Project Manager with budget management and contract management.

4. Delegates tasks, helps identify needed resources, and manage daily operations during the absence of the Project Manager.

5. Ability to accurately and efficiently input data into a computer in addition to detect and correct entry errors before posting.

1. Process and track material purchases, fixtures, switchgear, and work orders submitted from operations.
2. Create and utilize Action and Tracking logs.
3. Print & send project labor report with current hours worked and code classifications to foreman.
4. Process all vendor billings, invoices, and credits pertaining to the project.
5. Aid with change orders and take offs.
6. Order, coordinate, and track the delivery and pick up of all material and rental equipment pertaining to the project.
7. Track the location of materials and equipment stored within the AJK&A warehouse pertaining to the project.
8. Coordinate and ensure accurate material delivery from the AJK&A warehouse using Transmittal forms.
9. Create, track, log, and coordinate the correspondence of all RFIs with the client.
10. Collect cut sheets for general material, fixtures, switchgear, and other materials in order to assemble/create a submittal or closeout package for Project Manager and Foreman review and approval.
11. Coordinate material buyouts and phasing with Project Manager.
12. Create, maintain, and ensure accurate and efficient filing of internal documents pertaining to the project.
13. Ensure current project drawings/plans are printed; slip sheet and/or upload to the Job Folder and PlanGrid.
14. Utilize PlanGrid functions
15. Build and maintain good relationships with vendors, subcontractors, and clients.
16. Ensure health and safety regulations are implemented.
17. Ensure tool reports are up to date and sent to the foreman.
18. Participate in Turnover Meetings
19. Other duties as assigned

ADDITIONAL RESPONSIBILITIES

1. Represent the company in a professional manner to clients, vendors, and other external institutions.
2. Maintain and enhance the companys reputation.
3. Maintain confidentiality of company fiscal and personnel related information.

KNOWLEDGE AND SKILL REQUIREMENTS

1. Fundamental knowledge of electrical drawings, specifications, financial record keeping, computer programs (Outlook, Excel, Word, & Accubid), calculations, forms, filing, clerical methods, and policies/procedures used in an office environment.
2. Professional written and verbal communication and interpersonal skills.
3. Ability to deal courteously and efficiently with clients and staff.
4. Ability to work and meet deadlines while simultaneously managing several projects.
5. Ability to adhere to well defined procedures set by management.
6. Ability to participate in project meetings.
7. Ability to maintain integrity, accountability, credibility, and high ethical standards.
8. Ability to manage time effectively, prioritize tasks and able to work to deadlines.
9. Ability to work well on your own initiative.
10. The completion of an Associate of Arts degree and/or two years of experience in the construction industry.
11. Willingness to work a flexible schedule and may involve overtime at the discretion and approval of a direct supervisor.

WORKING CONDITIONS

Working conditions are normal for an office or non-manual based environment.