Project Coordinator

Job Description

KEY ATTRIBUTES & RESPONSIBILITIES

\n

\n
• Demonstrate confidence, accountability, and strong attention to detail when managing assigned workstreams.

\n

• Lead day-to-day project management responsibilities

\n

• Updating daily hot sheets and end-of-day (EOD) lists

\n

• Tracking and maintaining weekly internal status reports

\n

• Organizing project kickoff meetings

\n

• Developing and refining project timelines

\n

• Communicate project details clearly and effectively, both verbally and in writing, including current status, immediate next steps, deliverables, and project updates across various channels.

\n

• Apply strong organizational, collaboration, time management, and multitasking skills to manage multiple priorities effectively.

\n

• Think strategically and proactively to forecast project needs, troubleshoot challenges, and identify immediate, effective solutions.

\n

• Own the creation and maintenance of internal job numbers, billing rates, and related information within internal time-tracking systems, ensuring alignment with approved scopes of work.

\n

• Own the creation and maintenance of workspaces within digital routing platforms, including setting up new users, opening workspaces, updating workflows, and managing file uploads and maintenance.

\n

• Prioritize and manage workloads across functional team leads to ensure projects remain on track.

\n

• Track and monitor project routing to appropriate team members, adhering to Agency processes and ensuring quality control.

\n

• Demonstrate comprehensive knowledge of Agency processes, platforms, routing procedures, and the roles and responsibilities of internal team members.

\n

• Maintain a thorough understanding of Clients’ systems and procedures for tracking projects, submissions, and related deliverables.

\n

\n

QUALIFICATIONS

\n

\n
• Bachelor’s degree in Marketing, Management, Advertising, Communications, or a related field; equivalent professional experience may be considered.

\n

• 2–3 years of professional experience within a life sciences advertising agency.

\n

• Product launch experience preferred.

\n

• Strong proficiency with Microsoft Office Suite.

\n

• Proficiency with MacOS operating systems.

\n

• Excellent communication, organization, problem-solving, and project management skills.

\n

\n

\n