Development and Events Coordinator

Job Description

Job DescriptionDevelopment and Events Coordinator
Mission:
SIFF is a Seattle-based arts nonprofit dedicated to the creation of vibrant experiences and spaces that champion film discovery and arts education. Beginning in 1976 with the annual Seattle International Film Festival, then expanding into year-round programming, SIFF envisions a thriving arts ecosystem where film discovery encourages a more empathetic, joyful, and connected world. In its three theaters, SIFF offers screenings and special programs throughout the year. Each role is a reflection of SIFF’s mission and commitment to the community to share vibrant films and help audiences engage in the enjoyment of film.
About the Position:
The Development Coordinator will work closely with members of the Development team to provide support in fundraising activities, event coordination, and donor and member engagement. Duties will include a range of administrative support, together with event planning logistics, coordination of the membership program and benefits, and providing excellent customer service for donors and members. This role works collaboratively across departments and handles sensitive donor and gift information requiring adherence to strict confidentiality.
Reports To: Director of AdvancementCompensation: $26.44 - $27.88Status: Full-time, Non-exemptWork Schedule: HybridWork Environment: SIFF requires employees reside and complete work duties within Washington State. This is a hybrid work role with a minimum of 2 days in the office located at our admin offices.
Duties/Responsibilities:
Donor & Member Communications (25%)

• Manage the regular membership renewal process and benefit fulfillment.
• Coordinate, build and send member and donor emails
• Support physical mailing projects, including membership and annual giving campaigns
• Work collaboratively with the Marketing and Communications department on the administration of promotional materials, mailings, and community outreach projects.
• Maintain and/or create content on all donor-related web pages of the SIFF website.
• Communicate with members and donors by phone, email, in-person, including management of SIFF Membership and SIFF Giving email inboxes, answering incoming questions and providing assistance or asking for help with solutions when needed
• Provide excellent customer service and support to SIFF donors, sponsors, members, and patrons.

Stewardship, Events, and Pipeline Development (50%)

• Assist with the implementation of a portfolio management system and appropriate stewardship, cultivation, and engagement support
• Assist with researching, building, and maintaining donor and prospect lists and profiles.
• Prepare solicitation lists for annual giving and membership campaigns, and coordinate data needs for email and direct mail efforts.
• Coordinate logistics of events and experiences designed to cultivate and steward giving, including annual Marquee Gala, Talking Pictures, Salons, receptions and other events, including the management of invitation and guest lists, materials, and event details
• Coordinate with Programs and Cinema Operations teams on creation and execution of events
• Conduct fulfillment of sponsor ticketing, sponsor branding (i.e. ad and logo placements) in SIFF publications and marketing materials

Administrative Responsibilities (25%)

• Ensure a timely and accurate gift entry and acknowledgment process for all gifts and memberships, including documentation and follow up of verbal and written pledges. Prepare and send prompt acknowledgement letters by preparing data, merging, customizing language, printing, distributing for signatures, documenting in database, and mailing. Maintain accurate and complete information in the CRM.
• Work with Finance staff to ensure that all contributions - including all types of individual gifts, memberships, sponsorships, and grants - are received, entered, and accurately tracked by both Development and Finance.
• Assist in drafting contracts, acquiring signatures, maintaining organization, recording/updating information in the database and invoicing.
• Provide support with proposals, grant requests, and reporting as needed.
• Provide administrative support to the SIFF Board
• Other duties as assigned

Required Skills/Abilities:

• 2 or more years prior experience in non-profit fundraising or events, with knowledge of development best practices, is preferred.
• Strong attention to detail, data entry and time management skills.
• Excellent verbal and written communications skills. Enjoys and excels at providing high-level customer service and working effectively with diverse constituencies including SIFF staff, donors, members, and patrons.
• Enjoys working with data and has a mindset geared toward efficiency and accuracy.
• Self-motivated, ability to work independently, problem solve, and actively seek assistance when needed. Also able to collaborate in a team setting.
• Highly organized with the ability to manage multiple projects simultaneously.
• Ability to interpret a variety of oral and written instructions.
• Experience with CRM, ticketing, and/or donor database software required. Proficiency in productivity and office suites, knowledge of project management software, and familiarity with online research preferred.

Education and Experience:

• High School diploma or equivalent required
• Bachelor’s degree, preferred.

To Be Considered For This Role

• Please apply online
• Attach your resume
• Attach a cover letter stating why you’re interested in working at SIFF and how your experience qualifies you to be successful in the role
• All attachments preferred in PDF format

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 points at times..

Disclosures:AAP/EEO Statement: SIFF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, HSA, FSA, sick leave, and paid holidays.

E04JI8001sq94095v25