Project Architect and Design Manager
Job Description
Your Opportunity
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Ohana Design & Build is seeking an architecturally trained Project Architect and Design Manager to join our team on site at Panther National, a private luxury golf and residential community in Palm Beach Gardens, Florida.
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This role is the bridge between design and construction. You will own design coordination and design control for Panther National's estate home and club program, making sure field, sales, and owner teams always work from current, approved information. You will also support Ohana Design & Build's own Florida projects, including spec homes and other company priorities.
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The ideal candidate reads a full drawing set fluently, is comfortable on a jobsite, builds structure where none exists, and protects a high-expectation buyer and member experience.
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Key Responsibilities
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Panther National (approx. 80%)
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Design Coordination
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· Coordinate design for model homes, lot-specific estate homes, and developer-built product, and, as assigned, clubhouse, amenity, and support buildings.
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· Carry design intent from preliminary design through permitting, construction, completion, and handover.
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· Review consultant deliverables (architects of record, interiors, landscape, civil, structural, MEP, AV, and cabinetry) against approved design direction and project standards.
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· Coordinate lot conformance, plan orientation, pool and site conditions, and lot-specific adjustments.
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· Support permitting and design review with the City of Palm Beach Gardens and other authorities.
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· Track design progress against project schedules and flag delays and coordination gaps early.
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Design Control
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· Create, update, and distribute color sheets, finish schedules, selection books, and design control documents.
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· Maintain version control for drawings, specifications, buyer options, substitutions, RFI responses, submittals, and change documentation.
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· Maintain the design control log, including current and superseded documents, approval dates, open issues, responsible parties, and field distribution.
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· Track standard and upgrade buyer options and whether plan or selection changes apply to sold homes.
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· Confirm field teams are building from the current approved set, and escalate conflicting documents, missing approvals, incomplete selections, and undocumented field changes.
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Construction Support and Closeout
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· Attend weekly owner, architect, and contractor meetings and site walks, and document field conditions.
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· Prepare RFI responses and submittal reviews for approval.
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· Make sure changes and substitutions are documented, priced, and approved before implementation.
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· Maintain documentation for pay applications, draws, and owner reporting where design decisions affect scope or cost.
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· Assemble closeout and handover packages, including final selections, as-built color sheets, warranties, and homeowner documentation.
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· Provide accurate selection and option information to sales and marketing teams.
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Ohana Design & Build Projects (approx. 20%)
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· Support Ohana Design & Build's Florida projects, including the company's spec homes and other priorities outside the Panther National estate home program.
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· Provide design coordination, construction documents, permitting, selections, and construction administration support on assigned projects.
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· Apply the same design control, version control, and reporting standards used at Panther National.
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· Carry repeatable lessons learned into Ohana standards, templates, and details for future projects.
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Reporting and Communication
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· Provide a weekly progress report to the Director of Architecture covering completed work, decisions, open issues, risks, and hours by project.
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· Represent Ohana professionally with construction, development, sales, marketing, and executive leadership.
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· Protect buyer, member, and project confidentiality in all documentation.
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Qualifications
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Required
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· Bachelor's or Master's degree in architecture.
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· 5 to 8 years of experience, including at least 2 to 3 years producing construction documents for luxury residential, resort, or hospitality projects, and at least 1 to 2 years in construction administration or on the builder, developer, or owner side.
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· Fluency reading and coordinating full drawing sets across architecture, interiors, civil, landscape, structural, and MEP.
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· Working knowledge of specifications, finish schedules, RFIs, submittals, change orders, and closeout.
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· Experience with buyer selections, standard and upgrade packages, or design options tied to pricing.
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· Demonstrated ability to build logs, filing standards, and reporting routines where none exist.
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· Strong written and verbal communication with executives, consultants, contractors, and buyers.
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· Ability to be on site daily and travel occasionally.
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Preferred
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· Experience with private club, resort residential, master-planned, or model home programs.
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· Knowledge of the Florida Building Code, including Florida Product Approvals and wind-load submittals.
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· Architectural licensure, Florida preferred, or active progress toward licensure.
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· Experience with amenity, clubhouse, or hospitality buildings.
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· Bilingual English and Spanish.
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Tools and Systems
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· Required: Bluebeam Revu, Revit (working level), AutoCAD, Excel or Smartsheet, and SharePoint or OneDrive.
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· Strongly preferred: Procore or Buildertrend, InDesign or Illustrator, and SketchUp, Enscape, or Twinmotion.
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· Comfort with AI tools for workflow, documentation, and reporting is a plus.
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What We Offer
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· Base salary of $95,000 to $120,000, based on experience and licensure.
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· Discretionary performance bonus.
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· Medical, dental, and vision benefits, paid time off, and standard Ohana benefits.
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· Growth path to a Florida Design Manager or Project Manager role.
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The chance to work on one of South Florida's premier private club communities with a vertically integrated design and build team