Project Coordinator

Job Description

Job DescriptionPosition Overview
The Project Coordinator will support the museum’s mission by coordinating multiple projects that enhance aviation STEM education, and community engagement. This role bridges creative communication and program execution — managing outreach, media coordination, event planning, and partnership development. The coordinator will also play a central role in storytelling, brand consistency, and digital presence across all museum initiatives.


This is a hands-on, in-person collaborative position ideal for a detail-oriented professional with strong communication, media, and project management skills who thrives in a creative and fast-paced environment. This is a one-year term-limited position. This position is contingent upon continued funding. Should funding remain available beyond this period, the Museum may extend your appointment.


Year One Focus Areas
1. Communications & Media Coordination


• Develop a content calendar for museum communications (press, social media, newsletters, etc.).


• Use Canva to create branded visuals and digital media for events, announcements, and social posts.


• Draft and distribute monthly newsletters that highlight upcoming programs, achievements, and community impact.


• Capture and curate event photos, videos, and interviews for digital and PR use.


• Coordinate with the internal media team and external news outlets to increase visibility of museum initiatives.




2. Outreach & Community Engagement


• Collaborate with the Director of Program Innovation to plan and execute outreach efforts for local schools, partners, and community organizations.


• Maintain relationships with existing partners while identifying new outreach opportunities in Detroit and surrounding communities.


• Assist with the coordination of student showcases, open houses, and public STEM events.


• Serve as a liaison between the museum and external partners to ensure effective communication and follow-up.


3. Project & Event Coordination


• Support the development and execution of museum projects, including workshops, exhibits, and educational programs.


• Assist in developing project timelines, maintaining task lists, and ensuring deliverables meet deadlines.


• Help manage logistics for events — including setup, vendors, volunteer coordination, and media coverage.


• Coordinate with departments to gather project updates, data, and stories for grant reporting and communications.


4. Fundraising & Development Support


• Work with the museum’s leadership to identify storytelling opportunities for fundraising campaigns.


• Support creation of donor materials, sponsorship decks, and annual giving campaigns.


• Maintain a database of sponsors, partners, and donors with follow-up communication schedules.


• Assist in preparing reports and presentations for stakeholders and funders.



5. Research & Data Management


• Research partnership and grant opportunities aligned with the museum’s mission.


• Assist with data collection, evaluation reports, and documentation of program outcomes.


• Maintain project files, media archives, and partner records.

Required Skills & Attributes
• Strong written and verbal communication skills.


• Experience in social media management, digital storytelling, and outreach.


• Proficiency in Microsoft Office Suite, Google Workspace, and Canva.


• Ability to manage multiple projects simultaneously and adapt to shifting priorities.


• Creative eye for branding, photography, and visual design.


• Strong organizational skills with attention to detail.


• Reliable transportation and flexible availability for weekend or evening events.


Growth Opportunities (Year 2+)


• Lead digital media strategy for museum-wide projects.


• Supervise communication interns or volunteers.


• Develop annual impact reports and multimedia storytelling initiatives.


• Play an active role in the museum’s strategic planning and expansion efforts.