Commercial Construction Project and Contract Administrator
Job Description
Job Description
PROJECT/CONTRACT ADMIN
Reports to: Controller
Job Duties:
Contract Administration
- Track contract status for each project to full execution ensuring fully executed copy on file.
- Review contracts for compliance and setup requirements.
- Update job tracker with required compliance items and record new status updates.
- Communicate compliance requirements found to proper role/department for processing.
- Escalate issues to Controller and President as needed.
Job Setup & Compliance
- Assign numbers to new projects and add to tracking sheet.
- Update job tracker with required compliance items.
- Take-off project budget and contract value by category from proposal.
- Set up new projects in accounting software.
- Maintain/update weekly “Contracts Added” report.
- Setup profit plan workbook for project handoff.
- Update tracker and software with PM assignments.
- Send “Notice To Owner” on specified projects and track certified mail to completion.
- Obtain COI for each new project as required and submit it to the customer.
- Process bulk annual COI renewal file.
- OCIP/CCIP program enrollment on required projects + monthly payroll reporting when CIP applies.
- Apply for and obtain P&P bonds as required.
- Maintain P&P bond tracking sheet + organize and file bond documentation.
- Facilitate surety execution of COs on bonded jobs.
- Notify Staff Accountant of any ODP requirements so they can begin setup process.
- Field all Textura emails per written procedure.
- Ensure compliance is current for all Textura managed projects.
- Prepare reports and send Final Cost Review emails to close jobs as directed by Controller.
- Certified payroll setup for projects as needed + add to CP tracker.
- Report weekly certified payroll on CP projects.
Change Orders
- Generate & distribute bi-weekly pending CO report by Project Manager to PM, Controller, and President.
- Approve change orders in ComputerEase once issued and add each approved change order to shared “Weekly Contracts Added” report as they are approved in ComputerEase.
- Notify PM of any errors/omissions caught on RFC proposals.
- Notify PM when CO job folder format is incorrect/incomplete and request corrections.
- Notify PM, Controller, and Sr. Estimator of any bid sheet formula errors.
General
- Create shipping labels for PMs, Estimators, Controller, etc. as requested.
- Order company shirts for employees.
- Assist with planning annual company parties and coordinate lunches for office meetings.
- Assist Controller and President with various tasks as needed.
- Sort and distribute mail daily.
- Maintain company info sheet used for prequals updating entire sheet annually.
- Assist Controller with GC prequal requests and renewals.
- Assist PMs with closeout doc packages and submittals when schedule permits.
Desired Skills & Abilities
- Proficient & able to work with computers & software programs.
- Proficient with Microsoft Office Suite (Excel, Outlook, Word).
- Time management & organizational skills.
- Problem solving & communication skills.
- Ability to work in a team environment and fit in with positive company core values.
- General knowledge of the construction industry.
- Prior experience with Bluebeam software a plus.
Benefits
- Competitive salary.
- Comprehensive benefits package including health, dental, and vision insurance.
- Monthly allowance towards health insurance coverage.
- 401(k) with 3% automatic employer contribution.
- Paid vacation and holidays.
\nCompany Description
Interior Specialties is the one-stop shop for commercial general contractors. The company offers a wide array of Division 10 and Division 12 specialty construction items. Visit our website at www.interiorspecialties.com
Company Description
Interior Specialties is the one-stop shop for commercial general contractors. The company offers a wide array of Division 10 and Division 12 specialty construction items. Visit our website at www.interiorspecialties.com