Job Description
Job DescriptionDescription:
Key Responsibilities
Project Support & Coordination
- Assist Project Managers in developing and maintaining project plans, schedules, budgets, and resource trackers
- Coordinate with internal teams, subcontractors, and vendors to support on-time project execution
- Monitor project milestones and deliverables, flagging schedule risks or resource gaps to the Project Manager
- Support pre-project site evaluations and mobilization planning, including permit applications, site logistics, and crew coordination
- Assist with subcontractor onboarding, scope review, and day-to-day performance oversight
Logistics & Operations Support
- Coordinate procurement and delivery of equipment, tools, and materials to active job sites
- Track transportation and disposal logistics for recycled wind turbine blades, solar components, and other materials
- Assist with site mobilization and demobilization planning, including equipment staging, crew scheduling, and vendor coordination
- Communicate with the Project Coordinator and field leadership on daily logistics needs and schedule updates
Budget & Financial Tracking
- Assist in preparing and monitoring project budgets under the direction of the Project Manager
- Track project expenses, code invoices, and flag cost variances for Project Manager review
- Compile and submit expense reports, purchase orders, and subcontractor pay applications
- Support the preparation of financial reports and project cost summaries for leadership review
Client & Stakeholder Communication
- Assist the Project Manager in preparing client updates, progress reports, and meeting materials
- Participate in client calls and project meetings, taking accurate notes and tracking action items to completion
- Respond to routine client and stakeholder inquiries under the direction of the Project Manager
- Help maintain strong client relationships by ensuring follow-through on commitments and timely communication
Safety & Compliance
- Support the Project Manager and Safety Specialist in ensuring all project sites comply with OSHA regulations and company safety policies
- Assist in maintaining site safety documentation including JHAs, safety inspection records, and incident reports
- Participate in site safety meetings and field visits, reinforcing Destructable's safety culture with crew members and subcontractors
- Ensure all required permits, certifications, and compliance documentation are secured and current for each project
Documentation & Reporting
- Maintain accurate and organized project files including contracts, permits, schedules, budgets, and correspondence
- Prepare daily and weekly project status reports for Project Manager and leadership review
- Document meeting notes, action items, and project decisions and distribute to stakeholders in a timely manner
- Assist in preparing end-of-project closeout documentation and lessons learned reports
Requirements:
Qualifications
Required
- 2+ years of experience in project coordination, construction management, field operations, or a related role
- Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
- Proficiency in Microsoft Office including Excel, Word, Outlook, and Teams
- Excellent written and verbal communication skills
- Detail-oriented with a proactive approach to problem solving
- Willingness to travel to project sites with 2–4 week rotations as needed
- Valid driver's license with a clean driving record
Preferred
- Bachelor's degree in Construction Management, Engineering, Business, or a related field; equivalent experience considered
- Experience in demolition, recycling, wind energy, or heavy civil industries
- Familiarity with project management tools such as Wrike, Microsoft Project, or equivalent
- OSHA 10 certification