Project Coordinator

Job Description

Job DescriptionBenefits:

• 401(k) matching
• Free uniforms
• Health insurance
• Paid time off
• Training & development

Job Description
Our Project Coordinators are responsible for assisting our Project Managers in organizing our ongoing projects. This position involves monitoring project plans, schedules, work hours, budgets, collections, and ensuring that project deadlines are met. This role involves constant communication between all parties related to the project with a strong focus on invoicing and collections.

Supervisory Responsibilities
There are no supervisory responsibilities that align with this role.

Responsibilities
Work directly with assigned project managers.
Coordinate all administrative functions of assigned active jobs.
Adhere to all insurance provider guidelines, program, and TPA guidelines.
Handle insurance carrier documentation.
Facilitates correspondence between all parties clients, Insurance, TPAs, etc.
Assist in the communication & scheduling between the property owner and project managers.
Assist in invoicing and collection of payments due.
Assist with the distribution of work orders for subcontractors.
Assist with the intake of new jobs.
Manage proper job documentation flow.
Please note, the duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time.

Required Skills/Abilities
Strong knowledge of office technology, especially Microsoft 365.
Knowledgeable about file management, transcription, and other administrative procedures.
Strong critical thinking, problem-solving and multitasking skills.
Strong verbal and written communication and organization skills.
Detail-oriented.
Customer service oriented.
Strong time management skills.
Ability to systematize efficient work procedures.
Ability to analyze and prioritize.
Flexibility and willingness to perform duties as requested.
Good communication and interpersonal skills.
Extremely organized.
Confidentiality.
Technologically savvy.

Education and Experience
Restoration industry experience highly preferred.
Knowledgeable about Xactanalysis, Alacrity, Contractor Connection and other Third-Party Administrators is preferred
High school diploma or equivalent required.

Physical Requirements
Remaining in a stationary position, often standing or sitting for prolonged periods.
Adjusting or moving objects up to 20 pounds in all directions.
Repeating motions that may include the wrists, hands and/or fingers.