Project Administrator

Job Description

Job DescriptionSalary: $27 - $35/hour DOE

Position Description: The Project Administrator supports project operations by coordinating project documentation, communication, and administrative activities within a construction environment. The primary purpose of this role is to help maintain organized project information, support coordination between project team members, and ensure project documentation and communication records are properly maintained to assist project execution.

This role works closely with project managers, project engineers, and field teams to coordinate meetings, maintain project records, and organize project documentation. The position also supports the smooth flow of information between project operations and administrative staff to help ensure project documentation is accessible and organized.

The ideal candidate has strong organizational skills, attention to detail, and the ability to manage multiple administrative responsibilities in a fast-paced project environment.

Reports to: Sr Project Manager

Supervises: N/A

Essential Duties & Responsibilities*:

Project Coordination and Documentation Support

• Coordinate project meetings, internal discussions, and site visits for the project management team.
• Prepare meeting agendas when requested and document meeting minutes.
• Distribute meeting notes and action items to project team members following meetings.
• Maintain organized electronic project file structures within designated project systems.
• Track and maintain project communication records including meeting notes, correspondence logs, and document distribution lists.
• Assist project managers and project engineers by compiling documentation required for project reporting or internal project tracking.

Project Documentation and Information Flow

• Organize project documents received from field teams, subcontractors, and vendors.
• Maintain project documentation logs such as delivery logs, equipment rental logs, and internal document tracking lists.
• Ensure project documentation is stored within established project file structures.
• Coordinate with Document Control staff when formal document transmittals or controlled document processes are required.
• Assist with gathering project documentation that may later support project reporting or billing review.

Procurement and Delivery Tracking Support

• Maintain equipment rental tracking logs including start dates, end dates, and vendor information.
• Track material deliveries and maintain delivery records received from field teams or vendors.
• Organize supporting documentation related to equipment use and material deliveries for project team reference.

Project Communication Support

• Maintain project contact lists including subcontractors, vendors, and project stakeholders.
• Assist in coordinating communication between project managers, field teams, subcontractors, and internal departments.
• Prepare routine project correspondence and distribute project updates as directed by project leadership.

Administrative Support for Project Operations

• Assist the project team with general administrative coordination required to support project execution.
• Maintain organized project folders and ensure documentation is accessible to authorized project team members.
• Support coordination between project operations and accounting administrative staff to ensure project documentation is available when needed.

Required Skills and Qualifications

• Proficiency with Microsoft Excel, Outlook, Microsoft Teams, and Adobe Acrobat.
• Strong organizational and document management skills.
• Ability to manage multiple administrative and coordination tasks simultaneously.
• Ability to maintain accurate records and organized documentation.
• Strong written communication skills for meeting documentation and internal communications.
• Ability to communicate professionally with project managers, field teams, subcontractors, and vendors.
• High attention to detail and ability to follow defined processes.

Preferred Qualifications

• Previous administrative or project coordination experience.
• Experience supporting construction project teams or project documentation processes.
• Familiarity with construction project environments and project team coordination.

Pay Range

$27 - $35/hour depending on experience.

Typically, candidates are hired between the minimum and midpoint of the pay range based on applicable experience, qualifications, and alignment with preferred skills.

Benefits

• Medical Insurance - 2 plans to choose from
• Dental Insurance - In and out of network benefits
• Vision Insurance - Employees have the option of 2 vision plans
• Short and Long-Term Disability - 5 plans to choose from
• Health Savings Account with company-added contribution
• Employer-paid Life Insurance with the option to purchase additional life insurance.
• 401(k) with 4% company match
• Accrue 104 hours paid time off (PTO) annually to start
• Nine (9) Paid Holidays

FLSA Status: Full time/Non-Exempt

The Fair Labor Standards Act (FLSA) establishes minimum wage and overtime requirements for employees. Under the FLSA, some employees are exempted from minimum wage and overtime pay requirements. The term exempt means the position is not eligible for overtime pay while non-exempt positions are eligible for overtime pay.

Safety Sensitive Position: This role may require access to active construction jobsites and industrial work environments where safety hazards are present. Employees must comply with all company and site-specific safety requirements, including drug and alcohol policies.

EEOC: Elite Construction & Development is an Equal Opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy genetics, veteran status, or any other status protected by state or federal law.

Please find out more about us on our website: www.elitecnd.com