Project Administrator

Job Description

Job Description

Construction Project Administrator

Commercial Construction | Full-Time | Fort Madison, or Des Moines, IA

Build More Than Projects. Build a Career.

We're looking for a highly organized, proactive, and detail-oriented Construction Project Administrator to join our growing commercial construction team.

This role is critical to keeping projects organized, compliant, and moving forward. You'll work closely with Project Managers, Accounting, subcontractors, and vendors to support multiple projects from start to finish.

Whether you have construction administration experience or a strong administrative background and a desire to learn, we'd love to hear from you.

Why Join Our Team?

We're a family-owned construction company that believes our employees are our greatest asset. We invest in our people, trust them to take ownership of their work, and provide the support they need to succeed.

What makes us different?

• A culture built on transparency, trust, and accountability.
• Leadership that values employees and treats company resources responsibly.
• The opportunity to work alongside experienced construction professionals on exciting projects.
• A stable company with a proven track record of successful project delivery.
• A collaborative environment where your contributions matter.
• A commitment to work-life balance.

We're looking for individuals who take initiative, seek solutions, and enjoy solving problems independently before asking others to step in.

What You'll Do

• Prepare and process subcontract agreements, purchase orders, and change orders.
• Track contract signatures, approvals, and required project documentation.
• Assist with subcontractor billing, payment applications, and owner billing preparation.
• Review invoices and supporting documentation for accuracy and completeness.
• Maintain subcontractor insurance certificates, licenses, bonds, lien waivers, and compliance records.
• Communicate with subcontractors regarding contracts, billing, and project documentation requirements.
• Support Project Managers by maintaining project schedules, records, and documentation.
• Enter and maintain project information within Procore and other company systems.
• Coordinate with Accounting and Project Management teams to ensure accurate project reporting.
• Provide administrative support across multiple construction projects simultaneously.

What We're Looking For

• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and customer service skills.
• Strong computer skills, including Microsoft Excel, Word, and Outlook.
• Ability to work independently and take initiative.
• Strong problem-solving skills and a willingness to learn.
• Ability to work effectively in a team-oriented environment.

Preferred Qualifications

• Experience in construction administration, project coordination, project support, or office management.
• Experience with contracts, purchase orders, invoicing, or compliance documentation.
• Familiarity with subcontractor billing and construction project processes.
• Experience using Procore or other construction management software.
• Knowledge of construction terminology and project documentation.

Construction experience is preferred but not required. We are willing to train a candidate with strong administrative experience, attention to detail, and a desire to learn the construction industry.

Who Thrives Here?

Our most successful employees are:

• Self-starters who take ownership of their work.
• Resourceful problem-solvers who look for answers before seeking help.
• Team players who communicate openly and collaborate effectively.
• Organized professionals who enjoy creating structure and keeping projects on track.
• Individuals who take pride in producing accurate, high-quality work.

Position Details

Position: Full-Time
Location: Fort Madison, Des Moines, IA
Compensation: Based on experience
Benefits: Comprehensive benefits package