Job Description
We are seeking a detail-oriented and analytical Assistant Project Specialist to join our team. If you have administrative experience within the Architecture and Engineering space, this is a great opportunity for you! This is a fully onsite position in Columbus, OH.
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The Assistant Project Specialist supports engineering and construction projects by coordinating daily operations, tracking deliverables, and maintaining clear communication across project teams, clients, and subcontractors. This role ensures projects are executed consistently, on schedule, and within budget through meticulous documentation, reporting, and administrative support.
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Key Responsibilities
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- Project & Workflow Coordination: Track project schedules, change orders, submittal logs, and RFIs using internal construction management software; expedite design team responses to subcontractors
- Documentation & Data Management: Maintain organized project files, update record copies, take meeting minutes, and input key project data (execution plans, budget reports, and specifications)
- Reporting & Tracking: Monitor milestones, analyze progress, and assist in preparing regular status reports and action-item updates for project leadership
- Financial & Administrative Support: Process and verify invoices, expense reports, and trip tickets for accuracy; prepare memos and standard project correspondence
- Logistics & Meetings: Coordinate travel, set up virtual and in-person client meetings, reserve conference rooms, and handle event logistics (setup/cleanup)
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Qualifications
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- Education: High School Diploma / GED required (applicable office/clerical experience may substitute)
- Technical Skills
- Required: Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Preferred: Familiarity with Bluebeam Revu and Studio
- Core Competencies: Strong organization, detail orientation, and proactive communication skills across multi-disciplinary teams
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