Asphalt Estimator / Project Manager

Job Description

Job DescriptionFlorida Sealcoating LLC is seeking an experienced Asphalt Estimator/Project Manager to manage project cost estimation, bidding, and financial oversight while ensuring successful project execution. This role requires in-depth knowledge of asphalt paving, striping, milling, and roadway construction, with a strong understanding of materials, labor, and equipment costs specific to the asphalt industry.

The ideal candidate will have hands-on experience in asphalt and paving operations, strong analytical skills, and the ability to effectively coordinate with clients, subcontractors, and internal teams.

Key Responsibilities:

1. Estimation & Bidding:

• Conduct site visits to assess project scope, measure areas, evaluate surface conditions, and determine material and labor needs.
• Analyze project blueprints, specifications, and contracts to accurately estimate costs for asphalt paving, striping, milling, and resurfacing projects.
• Prepare competitive bid proposals and ensure accurate pricing that aligns with market conditions.
• Collaborate with sales, operations, and management teams to finalize bid proposals and negotiate contracts.
• Maintain accurate bid tracking within the CRM system, updating statuses for quotes, job awards, and pending proposals.

2. Project Financial Management:

• Develop project budgets based on estimated costs and scope of work, ensuring realistic financial planning.
• Track and analyze project costs, material usage, labor expenses, and subcontractor charges to maintain profitability.
• Monitor financial performance by reviewing revenue, expenses, and profit margins, making adjustments as needed.
• Process change orders and track their financial impact throughout the project lifecycle.
• Manage progress billings, invoicing, and payment applications, ensuring compliance with contractual terms.

3. Project Coordination & Communication:

• Act as the primary contact between clients, subcontractors, material suppliers, and internal teams regarding project finances and estimates.
• Coordinate closely with project managers, superintendents, and field crews to align estimates with project execution.
• Conduct project site visits to verify work progress, ensure quality standards, and maintain strong client relationships.

4. Quality Control & Compliance:

• Ensure adherence to industry standards, DOT regulations, and safety guidelines for all asphalt and paving projects.
• Conduct audits of project documentation, contracts, and financial records to minimize risk and maximize efficiency.
• Implement best practices for cost control, estimation accuracy, and process improvements to enhance project profitability.

Qualifications:

• Bachelor's degree in Civil Engineering, Construction Management, or Business Administration preferred.
• Minimum 2 years of experience in asphalt paving, striping, milling, or construction estimating.).
• Knowledge of asphalt paving techniques, materials, equipment, and industry standards.
• Ability to read and interpret blueprints, plans, and DOT specifications.
• Strong interpersonal and communication skills, with the ability to negotiate and build client relationships.
• Highly organized with attention to detail and the ability to manage multiple projects simultaneously.
• Experience with CRM systems, project budgeting, and financial tracking.

Work Location & Travel Requirements:

• Work is in-person at our Sanford, FL office.
• Travel to job sites for assessments, client meetings, and crew check-ins is required.

Job Type: Full-time

• Monday to Friday

Work Location: In person