Job Description
Kinsey Wright Foundation (KWF)
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Status: Proposed part-time position
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Reports to: President of KWF
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Location: KWF office / hybrid
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Proposed Workload: 10–15 hours per week
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Position Summary
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The Operations & Development Coordinator will provide part-time administrative and development support to help the Kinsey Wright Foundation stay organized, follow through on commitments, and strengthen relationships with donors, sponsors, community partners, and families served.
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This is a hands-on role for someone who is highly organized, dependable, compassionate, and comfortable managing multiple priorities.
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Core Responsibilities
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Organization & Administration
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• Maintain KWF’s master calendar, including Board meetings, events, deadlines, renewals, and important
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follow-ups.
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• Keep key organizational documents and records organized and up to date.
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• Track action items and help ensure important tasks and commitments are completed.
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• Assist with scheduling, correspondence, supplies, and other day-to-day administrative needs.
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Donor & Sponsor Support
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• Maintain accurate donor and sponsor records.
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• Coordinate timely thank-you and acknowledgment communications.
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• Track sponsor commitments, event benefits, and recognition.
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• Help leadership stay on top of donor and sponsor follow-ups.
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Grants & Fundraising
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• Research grant and funding opportunities that align with KWF’s mission.
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• Maintain a grant and fundraising calendar.
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• Assist with grant applications, reports, sponsorship requests, and other development materials.
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• Support fundraising events, campaigns, and community partnerships as needed.
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Program & Impact Support
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• Maintain a simple system for tracking KWF programs, families served, referrals, and other key impact
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information.
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• Help compile information for Board updates, grant reports, donor communications, and fundraising
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materials.
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Communications & Community Support
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• Assist with newsletters, donor communications, event communications, and other KWF materials.
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• Maintain contact lists for volunteers, community partners, clinicians, sponsors, and vendors.
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• Communicate with KWF partners and community contacts in a professional and compassionate manner.
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Qualifications
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• Highly organized with excellent follow-through and attention to detail.
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• Strong written and verbal communication skills.
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• Ability to manage multiple priorities and work independently.
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• Experience in nonprofit administration, fundraising, grants, project coordination, or a related field
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preferred.
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• Comfortable using common office, spreadsheet, calendar, and cloud-based tools.
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• Able to handle confidential information with discretion.
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• Compassionate and aligned with the mission of the Kinsey Wright Foundation.
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First 90-Day Priorities
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• Establish a master KWF calendar and follow-up system.
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• Organize key organizational and development files.
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• Create a simple donor and sponsor tracking system.
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• Establish a consistent acknowledgment and stewardship process.
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• Develop a basic grant opportunity and deadline tracker.
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• Create a simple system for tracking KWF program impact and families served.
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• Establish a regular process for keeping leadership informed of upcoming deadlines, opportunities, and
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outstanding tasks.