Senior Project Manager

Job Description

About the Role

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Seven is seeking a Senior Project Manager for the delivery of commercial real estate office interiors. In this pivotal role, you will lead the execution of tenant improvement construction projects, ensuring seamless alignment with both company goals and client expectations.

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The Senior Project Manager will oversee and manage commercial real estate projects in Chicago and in various cities in the US for different clients. This role will be responsible for managing the end-to-end delivery of office fit-out projects. This includes managing all phases of design and construction including installation of IT, AV, FF&E, and Security, and handing off the project to the local operations team.

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Responsibilities

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• Coordinate and administer projects within the region, ensuring adherence to project plans and timelines.

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• Support project teams in day-to-day activities, including the preparation of project documentation.

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• Ensure quality and alignment of project documentation with PMO templates and policies.

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• Assist in the identification, assessment, and management of project risks and issues.

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• Collaborate with project teams to develop mitigation strategies and contingency plans.

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• Conduct OAC meetings, prepare meeting minutes, document next steps, decisions and action items.

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• Manage stakeholder communication, expectations, and alignment throughout each phase of the project.

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Project Team Oversight

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• Provide oversight and guidance to project teams, ensuring alignment with project objectives.

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• Monitor project progress, identify potential issues, and facilitate timely resolution.

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• Manage all vendors including architect, engineer, general contractor, furniture, IT, AV, Security vendors.

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Budget Management

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• Manage project budget, including all costs associated with project delivery.

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• Review and document all proposed change orders and evaluate the costs and impacts with any change requests.

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• Review project costs against historical cost data.

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• Adhere to client developed budget.

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• Ensure all invoice are paid in a timely manner.

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Communication and Stakeholder Coordination

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• Support internal coordination and communication among internal project teams, stakeholders, and the client.

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• Assist in the coordination of project meetings.

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• Facilitate effective communication channels and ensure timely dissemination of project information.

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Reporting and Documentation

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• Audit the preparation of project status reports, highlighting key milestones, risks, and achievements.

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• Ensure accurate and up-to-date project documentation is provided by the project manager.

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• Support the Regional Lead in compiling and presenting project-related information to stakeholders.

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• Adhere to reporting requirements.

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Risk and Issue Management

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• Responsible for identifying, assessing, and managing risks and issues that may impact the project’s success.

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• Track organizational risks and communicate them to project teams.

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• Develop mitigation strategies, monitor and report risks and issues, and implement appropriate corrective action.

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Quality Assurance

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• Ensure all documentation and project outputs adhere to quality standards and best practices.

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• Align to PMO defined quality assurance processes.

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• Conduct project audits and reviews.

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• Support continuous improvement.

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Project Closure and Evaluation

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• Responsible for the orderly closure of the project and conducting a post-project evaluation.

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• Document lessons learned and capture best practices.

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• Facilitate knowledge transfer to future projects within the region.

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Qualifications

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• 10-15 years relevant experience in Owner’s Representation Project Management.

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• Experience delivering projects across the US and/or Chicago.

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Required Skills

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• Relationships with architects, engineers, general contractors, furniture, IT/ AV/ Security consultants.

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• Strong IT skills, experience in Smartsheet is a plus.

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• Demonstrates a detailed understanding of project design and delivery stages and the requirements/inputs and outputs required at each stage of delivery.

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• Proactive self-starter.

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• Attention to detail.

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• Focus on quality and customer service.

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• Ability to meet deadlines and drive project teams to meet deliverables.

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• Leadership skills, with the ability to guide project teams and foster a collaborative environment.

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• Budget management and a clear understanding of how to develop a project budget based on past experience and general $/SF costs for various project

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About Seven

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Seven is a privately owned company, founded in the UK by two friends frustrated by the lack of leadership, quality and integrity on projects and who sought to raise the bar on client expectations. In 2023, Molly Laurain partnered with Seven and launched Seven Americas and opened the US Headquarters in Chicago.

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We solely provide workplace and real estate project and program management services to corporate occupier clients. We are subject matter experts in this field and one of the largest independent specialist practices in London. We also have locations in Dubai, Amsterdam, and Bangalore and have a broad international reach and experience, supporting our corporate client portfolios, projects and programs globally.

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Being independent enables us to offer the best impartial advice without internal or external constraints or ‘cross-selling’ additional services, so we only have your best interests at heart. Our personable approach and commitment to achieve value for clients and exceed expectations often results in long-term relationships. We enjoy working with like-minded people who think differently and allow us to showcase our unique approach.

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Seven is a huge melting pot of knowledge and experience. We are a diverse, balanced and inclusive ‘people first’ business that thinks broadly and starts with the end in mind. Our solution focused culture is flexible and committed to creating environments that exceed clients' expectations. And we have fun doing it!

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Technology is integral to how we achieve project and program success – we implement the latest thinking and technologies to benefit our clients. This approach reinforces our passion for innovation and a coordinated and collaborative approach.

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Learn more about the company by visiting www.sevenprojects.com.

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