Job Description
Job DescriptionProject AdministratorJob Type: Temporary (12-month assignment)
Pay Rate: $33-43/hour DOE
Location: White Plains, NY (also considering candidates in Albany or Buffalo areas) | Hybrid (minimum 3 days on-site per week)Job OverviewMadison Approach Staffing is recruiting for a Project Administrator to support our client's infrastructure program. This role will provide critical administrative support for financial, contractual, budgetary, and governance procedures related to a large-scale infrastructure revitalization initiative. The ideal candidate will work closely with project engineers to prepare documentation, track budgets, manage invoices, and ensure project deliverables meet quality standards. This is an immediate-start, 12-month contract opportunity.Key Responsibilities
- Prepare requests for new projects and associated documentation
- Develop project plans, risk registers, project justification memos, contractor award memos, purchase requisition worksheets, and scopes of work under the direction of Project Engineers
- Prepare purchase requisition worksheets and collect accounting information for new contracts
- Attend scheduling meetings and update project costs on Excel worksheets based on schedule updates
- Verify budgets are consistent across systems and prepare award memos and change order memos to authorize additional contract funding as needed
- Track monthly invoices and prepare accruals where invoices are lagging
- Review consultant monthly reports, meeting minutes, and agendas to verify completeness
- Review project activities for technical content, accuracy, cost control, and schedule adherence
Required Skills & Experience
- Education: Bachelor's degree from an accredited institution in engineering or related field
- Experience: 1-5 years of relevant project administration or coordination experience
- Technical Proficiency: Advanced Microsoft Excel skills including SUMIFS, COUNTIFS, pivot tables, and high-quality chart preparation
- Technical Proficiency: Proficiency with Microsoft Word including cross-referencing, indexing, and other advanced functions
- Communication Skills: Ability to understand, organize, and communicate technical engineering information clearly and effectively
- Project Management: Strong ability to plan, execute, and complete multiple tasks from start to finish with minimal direction and supervision
- Interpersonal Skills: Excellent written and verbal communication skills
- Must be local to the Tri-State area and available for W2 employment
Preferred Skills & Experience
- Background in water resources engineering or construction
- Working knowledge of enterprise resource planning and project management software systems
- Proficiency with Microsoft Teams
- Professional certifications such as CCM, PE, or PMP
Work Schedule & Details
- Monday through Friday, 7.5-hour work day with 0.5-hour unpaid lunch
- Hybrid schedule with minimum 3 days on-site (remote work privileges may be adjusted based on business needs)
- Paid for time worked only; no paid holidays, vacation, or sick days during contract period
- Overtime not permitted unless authorized in advance
- Immediate start date available
To Apply: Please submit your resume to Madison Approach Staffing. Only qualified candidates will be contacted for interview consideration.