Real Estate Project Coordinator with Data Management & Documentation

Job Description

Job Description

Title: Real Estate Project Coordinator with Data Management & Documentation

Location: 420 5th avenue New York NY 10018

Duration: 6+ Months Temp to Hire role

Request ID: 136-1

Work Model: (Hybrid Role 3 day office 2day Work from home)

Work hours: 20-25 hours a week

The hourly Pay rate is $22/hr. W2 All Inclusive no benefits

(Monday to Friday 9:00 AM – 5:00 PM Half an hour for Lunch)

Position Overview

The Real Estate Project Coordinator will provide critical administrative and coordination support to the Real Estate and Store Development team, ensuring accurate and timely maintenance of project documentation, databases, and cross-functional communications related to NRR (New/Remodel/Relocate) initiatives. This role serves as a key liaison between internal Centers of Excellence (COEs) — including Real Estate, Design, Planning, and Store Development — to ensure project data integrity and support smooth execution of store development projects.

Key Responsibilities

Scope of Work (SOW) Management

• Create, upload, and maintain the Scope of Work documentation for each NRR project
• Partner with COEs to gather required information needed to complete SOW forms
• Maintain accurate and up-to-date project data within the corporate database

Special Project Request Form (SPRF) Management

• Create, upload, and maintain SPRF forms to support special project initiatives
• Collaborate with COEs to obtain necessary information to complete SPRF documentation

Fleet Database Support

• Maintain and update the Fleet database with current store-level details
• Track and update REC (Real Estate Committee) approvals, EA (Executive Approval) reviews, RE/Deal Maker weekly updates, and lease execution statuses

NRR Picture Process Support

• Review project-related images and support the management/organization of photos within the corporate database (VirtualApp)

Host Meeting Support

• Track and document notes from weekly Host meetings, including alignment updates related to key store development projects (e.g., Bass Pro, Macy's)

Lease Language Review Support

• Assist Marketing and Operations teams with lease language reviews
• Support deal intake requests by extracting and organizing required information from lease agreements

Project Database Maintenance

• Update and maintain the project database following weekly review meetings with COE partners across Real Estate, Design, Planning, and Store Development

Presentation Support

• Assist in the preparation of Dossier presentations for NRR projects

Qualifications

• 1–3 years of relevant experience in project coordination, real estate support, administrative operations, or a related field
• Strong organizational skills with high attention to detail
• Ability to manage multiple databases and documentation systems simultaneously
• Strong cross-functional communication and collaboration skills
• Proficiency with corporate database systems and standard business software (e.g., Microsoft Office Suite)
• Ability to work independently while supporting multiple stakeholder groups