Job Description
Skills and Competencies
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Leadership Skills: This position requires the ability to pass skills and knowledge onto others and the composure to represent the Company favorably under all circumstances.
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Technical Skills: This position requires proficiency with Microsoft Office, knowledge of construction terms, tools, concepts and practices; and knowledge of general financial terms, concepts and calculations.
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Personal/Interpersonal Competencies: This position requires strong problem solving and analytical skills; strong attention to detail; the ability to work independently and exercise sound judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept change when needed; exceptional written and verbal communication skills, the ability to excel in a team environment and advance overall team objectives; the ability to ensure customer satisfaction by delivering excellence in products and service; and high standards for ethical conduct.
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1. Project Acquisition. Prepare bid forms, proposals and all other bid documentation when required.
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2. Project Preparation. Assist with change orders. Create, maintain and organize job file.
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3. Project Documentation. Maintain plan approvals. Prepare permit applications. Maintain permit
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processes and documentation. Prepare, communicate and log all pertinent project documentation, including submittals, RFIs, change orders, and other documents.
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5. Project Administration. Assist in job close-out procedures. Assemble and distribute Operation & Maintenance (O&M) Manuals.
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6. Participate in the development and implementation of Company best practices.
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Key Performance Factors
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A successful Project Coordinator ensures that project documentation is completed and maintained in
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accordance with Company procedures and ensures that critical compliance issues are properly performed (permits, plan approvals, registrations, bid bonds).
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PM/Management Assistant Tasks
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· Assist PM’s in schedule updating
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· Assist PM’s in tracking down submittals and keeping a detailed submittal log
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· Assist PM’s in labor/sub-contractor scheduling
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· Assist PM’s in meeting minutes follow up
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· Assist PM’s in preparing and sending out pay applications
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· Assist PM’s in tracking change orders
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· Assist PM’s in scheduling job site visits with customers and sub-contractors
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· Emails organization
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· Writing SOP’s
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Requirements
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- Be customer service focused and have excellent communication and interpersonal skills
- Proficiency in Microsoft Office programs
- Legal drivers license
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