Project Support Coordinator

Job Description

Location: South Charlotte, NC

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Schedule: Monday, Tuesday & Thursday | 8:30 AM-4:30 PM or 8:30AM to 2:30 PM

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Hours: 21 hours/week

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Work Arrangement: 100% Onsite - NOT Remote

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Experience: 3+ years in a business/administrative setting

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Education: High school diploma or equivalent

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Industry: Professional Services / Small Business

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We’re looking for a reliable and organized Office Coordinator to support the day-to-day administrative operations of a growing professional services organization in South Charlotte.

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This is a great opportunity for someone who enjoys keeping things organized, managing details, working with different systems, and making sure the behind-the-scenes work gets done accurately and on time.

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What You’ll Do

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• Draft emails and general office correspondence

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• Maintain contact information using Microsoft Outlook and Excel

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• Support proposal submissions by completing forms and tracking important deadlines

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• Prepare client invoices and assist with tracking and paying bills

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• Record receipts, bill payments, and other transactions in Xero

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• Sort and manage physical mail

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• Monitor and maintain office supplies

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• Manage Peerspace bookings

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• Assist with State of North Carolina and Oregon annual business reports

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• Organize paperwork for business certification renewals

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• Handle other administrative tasks as needed

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What We’re Looking For

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• High school diploma + 3 years of business/administrative experience OR 2+ years of college

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• Strong written and verbal communication skills

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• Excellent command of English

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• Strong organization and time-management skills

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• High attention to detail and accuracy

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• Comfortable entering and maintaining data across different applications

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• Strong working knowledge of Microsoft 365, especially Word, Excel, and Outlook

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• Comfortable troubleshooting issues and knowing when to ask questions

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• Experience with bookkeeping software such as QuickBooks or Xero, or willingness to learn

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Technology You'll Use

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• Microsoft 365: Word, Excel, Outlook, Teams

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• Zoom / Microsoft Teams

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• MS Bookings

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• Xero

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• Other scheduling and business applications

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This position is fully onsite in South Charlotte and requires availability Monday, Tuesday, and Thursday

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If you're an organized administrative professional looking for a part-time, onsite opportunity, we'd love to hear from you.