Quality Management System Specialist

Job Description

9 Month W2 Contract

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Full-time (M-F)

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QMS Specialist Overview:

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The QMS Specialist will maintain, enhance, and govern SAP Quality Management (QM) and Environment,

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Health & Safety (EHS) master data, including inspection plans, calibration procedures, Master

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Inspection Characteristics (MICs), sampling procedures, QM material master fields, EHS

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Substance and Specification (SAF) master data, and regulatory content. They will collaborate cross-functionally with Regulatory Affairs, Quality, Product

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Stewardship, IT, Manufacturing, and Procurement to optimize business processes, support new

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material introductions, resolve defects, and improve data governance.

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QMS Specialist Responsibilities:

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• Leverage knowledge of business processes and technical requirements to create, update,

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• and maintain SAP QM & EHS Master Data including inspection plans, MICs, sampling

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• procedures, material master QM fields and EHS SAF master data.

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• Ensure master data supports compliant inspection lot creation, traceability, sampling

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• logic, testing requirements, and optimal integration with other functional areas (PTS).

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• Oversight of Agile and SAP interface and Master Data changes.

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• Maintain SAP EHS Substance Data (SUBID), Identifiers (IDENT), Material Assignments

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• (MATNR), phrase catalogues, EHS phrases, and physical-chemical properties for SDS

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• and labels.

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• Govern creation, change, and archival of SAF master data objects.

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• Upload, validate, and manage SAP EHS regulatory content packages.

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• Generate and maintain WWI symbols required for SDS, labels, and other EHS reports.

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• Perform routine audits of QM and EHS Master Data, determine root cause of issues, and

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• deploy corrections/corrective actions cross-functionally managing-without-authority.

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• Partner with Quality, Manufacturing, Supply Chain, Engineering, and Regulatory teams to

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• maintain accurate inspection and inventory management logic.

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• Support new product introduction and engineering changes with accurate, compliant QM and EHS master data to enable business growth.

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• Analyze inspection and regulatory data, review defect trends, improve inspection

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• strategies, and support KPI reporting.

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• Troubleshoot inspection lot creation issues and resolve inconsistencies in QM workflows

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• to support day-to-day operations.

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• Contribute to SAP S/4HANA EHS and QM improvement projects and standardize master

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• data procedures.

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• Serve as a primary point of contact for SAP consultants or other IT-based

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• communications.

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• Ensure accuracy of Master Data changes by working cross-functionally with super-users

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• by leveraging system knowledge and approval oversight

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• Other duties as assigned

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QMS Specialist Qualifications:

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• Bachelors degree in Science, Engineering, Supply Chain, Information Systems, EHS, or a related field.

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• 5 years of solid experience managing QM Master data or equivalent.

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• Experience with inspection plans, MICs, sampling procedures, and QM views of the

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• material master.

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• SAP QM training or coursework (Preferred).

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• Familiarity with SAP S/4HANA QM and EHS functionality(Preferred).

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• Experience in aerospace, defense, medical device, excipient, or healthcare manufacturing environments (Preferred).

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• Demonstrated experience owning SAP QM Master Data for raw materials, intermediates,

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• and finished goods during development, launch, and maintenance.

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• Experience working within AS9100 and/or ISO 9001 standards. ISO 13485 is a plus.

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• Ability to analyze system workflows, optimize business processes, and troubleshoot QM

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• challenges such as inspection lot creation, sampling logic, change management, and

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• usage decision workflows.

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• Cross-functional experience in regulatory, quality, stewardship, manufacturing, or

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• procurement.

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• Strong knowledge of SAP S/4HANA EHS and QM data structures and functions, including

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• inspection plans, MICs, associated data, and integration with other SAP functional areas,

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• such as PTS and EWM.

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• High attention to detail, data accuracy, and documentation discipline in an AS9100 and

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• ISO9001 environment.

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• Strong communication skills and ability to collaborate cross-functionally.

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• Familiarity with SDS authoring, hazard communication requirements, chemical regulatory frameworks, and QM processes.

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• Strong attention to detail and ability to manage large volumes of data.

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• Analytical problem-solving.

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• Ability to communicate technical master-data requirements.

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