Job Description
Job Description
We are looking for a detail-oriented Data Specialist to support invoice processing and data administration activities for the Consolidation Services team in St. Louis Park, Minnesota. This Long-term Contract position is ideal for someone who is comfortable working with high-volume transactional data, following client-specific requirements, and maintaining accuracy in a fast-paced service environment. The role focuses on invoice intake, validation, electronic file handling, and timely completion of assigned work while supporting the broader accounting function.
Responsibilities:
• Process manual invoices by reviewing key details for accuracy, including supplier information, invoice dates, and required purchase order references.
• Validate invoice records against client-specific rules and identify discrepancies before transactions move forward.
• Investigate potential duplicate invoices by comparing reference numbers, supplier details, client information, and transaction dates.
• Upload and manage daily electronic invoice files from multiple supplier channels, ensuring records are captured correctly.
• Create and maintain invoice templates for new clients to support consistent processing standards.
• Research exceptions thoroughly and communicate findings clearly to the appropriate internal contacts when issues require escalation.
• Review supplier setup information and update account classification details when invoice routing or identification needs correction.
• Maintain organized printing and filing practices so invoice documentation is retained accurately and can be retrieved when needed.
• Assist with special assignments and additional administrative projects while meeting established deadlines across competing priorities.
• Experience with data entry in an accounting, accounts payable, or invoice processing environment.
• Proficiency in Microsoft Excel and comfort working with numeric data in a high-volume setting.
• Ability to enter vendor invoices accurately and verify supporting details with strong attention to detail.
• Familiarity with accounts payable procedures, including purchase orders, invoice validation, and duplicate review.
• Working knowledge of 10-key entry and efficient keyboarding skills for transactional processing tasks.
• Strong organizational skills with the ability to manage multiple assignments and shifting deadlines.
• Clear written and verbal communication skills for issue resolution and coordination with team members and management.