Project Administrator - Chicago, IL
Job Description
Job DescriptionKeep Projects Organized. Keep Operations Moving.
America's Parking Remarking (APR) is looking for a detail-oriented Project Administrator to join our team. In this role, you'll support our Operations and Project Management teams by keeping projects organized, processing documentation, and helping ensure projects move efficiently from award through completion.
If you're organized, enjoy working in a fast-paced environment, and take pride in accuracy and teamwork, we'd love to hear from you.
About America's Parking Remarking
America's Parking Remarking (APR) provides traffic control and pavement marking services throughout Missouri, Illinois, and Indiana. We take pride in delivering quality work, maintaining the highest safety standards, and operating with integrity as a team.
America's Parking Remarking is proud to be an operating company of Road Safety Services (RSS), one of North America's leading providers of pavement marking and traffic control services. With operations across 23+ states and more than 50 locations, RSS combines the strength of a national organization with the expertise of its local operating companies. Whether it's 500 feet or 500 miles, we get the job done safely, properly, and on time.
What You'll Do
- Set up new projects in company software systems.
- Process project documentation and maintain organized job files.
- Work closely with Estimators, Operations, and Project Managers to ensure projects are ready for execution.
- Enter daily production quantities for invoicing.
- Prepare and review customer invoices for accuracy.
- Assist with resolving invoice discrepancies.
- Follow up with customers regarding outstanding payments.
- Process daily field timesheets and maintain project records.
- Organize project submittals and supporting documentation.
- Provide administrative support to the Operations team as needed.
What We're Looking For
- 1+ year of administrative or construction office experience required.
- Previous experience in the construction, highway, traffic control, or pavement marking industry preferred.
- Strong organizational and time management skills with exceptional attention to detail.
- Proficient in Microsoft Excel, Word, and Outlook.
- Excellent communication and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Regular in-office attendance is required.
Why Join America's Parking Remarking?
- Medical, Dental & Vision Insurance
- 401(k) with Company Match
- Paid Time Off
- Professional Development & Career Growth
- Opportunity to support projects that improve roadway safety
- Supportive team environment backed by the strength and resources of Road Safety Services
If you're looking for an opportunity to grow your career while supporting a team that values safety, quality, and teamwork, apply today!
America's Parking Remarking is an Equal Opportunity/Affirmative Action Employer
Job Posted by ApplicantPro