Job Description
Job Description
Job Title: Project Coordinator
Location: Northridge, CA 91325
Pay rate: $36/hr on W2
Job Description
- The Project Coordinator provides administrative and operational support to business leaders and cross-functional teams. This role is responsible for coordinating day-to-day activities, managing financial and purchasing processes, supporting travel and meeting logistics, and ensuring timely completion of administrative tasks. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment.
- Create, track, and manage purchase requisitions and purchase orders.
- Prepare and process expense reports in accordance with company policies.
- Coordinate domestic and international travel arrangements, including airfare, lodging, transportation, and itineraries.
- Perform invoice reconciliation and support invoice processing to ensure timely and accurate payments.
- Schedule, coordinate, and support meetings, including managing calendars, preparing meeting materials, and documenting action items.
- Administer and reconcile purchase card transactions, ensuring compliance with company procedures.
- Create, update, and maintain contracts, agreements, and related documentation.
- Monitor and follow up on outstanding approvals, invoices, contracts, and project deliverables.
- Support project teams with administrative and operational activities as needed.
- Maintain accurate records, reports, and documentation.
- Serve as a point of contact for internal stakeholders and assist with ad hoc requests.
Must have Skills:
- "3-5 years of experience in a Project Coordinator, Administrative Coordinator, Executive Assistant, Program Coordinator, or similar business support role. Bachelor's degree preferred in Business Administration, Project Management, or a related field
- Strong organizational and time management skills.
- Excellent attention to detail and ability to manage multiple priorities simultaneously.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
- Experience with purchasing, invoice management, expense reporting
- Ability to work independently and anticipate business needs.
- Strong customer service mindset and collaborative approach.
- Preferred Qualifications
- Experience supporting project teams, business leaders, or functional departments.
- Knowledge of purchasing, or finance-related processes.
- Experience with travel and expense management systems.
- Experience working in a fast-paced corporate environment."
Technical Skills:
- Microsoft Office, purchasing programs, travel platforms