Assistant Project Manager

Job Description

Job DescriptionJob Title: Assistant Project ManagerJob Description

This onsite Assistant Project Manager role supports large-scale mechanical construction projects at a federal facility, working closely with project managers to coordinate documentation, maintain logs, and ensure safety compliance. The position focuses on mechanical contracting and involves daily collaboration with other contractors and the general contractor on complex projects involving HVAC, plumbing, fire protection, and conveyance systems.

Responsibilities

• Assist project managers with preparing, reviewing, and processing project documents, including RFIs, change orders, and other contract-related paperwork.
• Review, organize, and maintain contract documents, drawings, schedules, and other project records to ensure accurate and up-to-date information is available to the project team.
• Support the management of equipment logs, tracking usage, status, and maintenance requirements for mechanical systems and related construction equipment.
• Perform regular site walkthroughs to monitor safety compliance and adherence to OSHA and other applicable safety standards.
• Collaborate with project managers and project teams on large-scale mechanical contracts, contributing to planning, coordination, and execution of project activities.
• Assist in overseeing operations of conveyance systems as part of the mechanical construction scope.
• Participate in project meetings and coordinate with other contractors and the general contractor to resolve issues and maintain project schedules.
• Utilize construction management software, such as Procore or similar platforms, to track project progress, documentation, and communication.
• Support federal and commercial construction project requirements by following established procedures, standards, and engineering guidelines.
• Read and interpret blueprints and construction drawings to understand mechanical scopes, installation requirements, and coordination needs.
• Contribute to maintaining a safe, organized, and efficient job site environment through proactive communication and adherence to project protocols.

Essential Skills

• 5 years of experience in mechanical contracting, with a focus on larger-scale mechanical construction projects.
• Experience working as an assistant project manager on large mechanical contracts.
• Strong project management skills, including document control, scheduling support, and coordination of project activities.
• Hands-on experience in mechanical construction, with 2–4 years of mechanical construction experience specifically noted.
• Solid understanding of HVAC systems, plumbing, and fire protection systems within construction projects.
• Ability to read and interpret blueprints and construction drawings accurately.
• Knowledge of Procore or other construction management software platforms used for documentation and project tracking.
• Familiarity with OSHA standards and safety practices applicable to construction sites.
• Experience in federal construction and commercial construction environments.
• Background in engineering or mechanical disciplines relevant to mechanical contracting.
• Experience overseeing operations of conveyance systems on construction projects.
• Proven history of working on large projects or within large project teams.

Additional Skills & Qualifications

• Experience working on national, large-scale mechanical projects, including federal facilities and high-profile commercial sites.
• Exposure to mega-million-dollar projects and complex mechanical scopes.
• Ability to collaborate effectively with multiple stakeholders, including other contractors and general contractors on site.
• Strong organizational skills for managing documents, logs, and schedules in a fast-paced construction environment.
• Detail-oriented approach to safety compliance and quality control during site walkthroughs.
• Comfort using various construction technologies and software to support project communication and documentation.
• Interest in long-term career growth in mechanical contracting and project management.
• Motivation to contribute to high-impact projects with significant mechanical and engineering components.

Work Environment

This role is fully onsite at a federal facility in Washington, DC, with a boots-on-the-ground environment that emphasizes daily presence on the construction site. You work hand-in-hand with other contractors and the general contractor, engaging directly with ongoing mechanical, HVAC, plumbing, fire protection, and conveyance system installations. The setting is a fast-paced, collaborative construction environment where safety compliance and coordination are critical. The position offers access to strong bonus and employee stock plans, reflecting a culture that rewards performance and supports long-term employee investment. Typical attire aligns with an active construction site, including appropriate safety footwear and gear, as required by site and safety protocols.

Job Type & Location

This is a Permanent position based out of Saint Paul, MN.

Pay and Benefits

The pay range for this position is $85000.00 - $105000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Health Benefits for employee and family, holiday and PTO available too

Workplace Type

This is a fully onsite position in Saint Paul,MN.

Application Deadline

This position is anticipated to close on Aug 27, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.