Job Description
Job Description
Our client, a well-established and growing construction organization, is seeking a Project Coordinator to support project managers and field teams throughout the lifecycle of commercial and infrastructure projects. This role is ideal for a highly organized professional who thrives in a fast-paced construction environment and enjoys coordinating multiple moving pieces to keep projects on schedule and running efficiently.
The Project Coordinator will play a key role in purchasing, subcontractor coordination, project documentation, submittal tracking, and overall project support while working closely with project managers, superintendents, vendors, engineers, and owners.
Key Responsibilities
- Support Project Managers with day-to-day project coordination activities.
- Prepare, issue, and track purchase orders for assigned projects.
- Obtain vendor and subcontractor quotations as needed.
- Review and process project-related invoices.
- Coordinate project startup requirements, including field office setup, documentation, and administrative support.
- Maintain project contact lists and distribute updates to project teams.
- Track subcontractor insurance certificates and required compliance documentation.
- Assist with subcontractor onboarding and project closeout requirements.
- Maintain logs for project submittals, shop drawings, and related documentation.
- Coordinate the submission and tracking of shop drawings and engineer approvals.
- Follow up on material approvals, lead times, and project-critical deliveries.
- Assist with managing project schedules and milestone tracking.
- Track Operations & Maintenance (O& M) manuals and closeout documentation.
- Communicate regularly with project managers, superintendents, engineers, vendors, and owners to ensure project requirements are met.
- Participate in project meetings and provide status updates on assigned projects.
- Perform additional project administration and coordination duties as needed.
Qualifications
Required
- High school diploma or equivalent.
- Valid driver's license.
- Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
- Experience using Microsoft Project or similar scheduling software.
- Strong organizational and time-management skills.
Preferred
- Bachelor's degree or related coursework.
- 3+ years of experience in construction project coordination, project administration, purchasing, scheduling, or related functions.
- Experience working with project managers, engineers, subcontractors, and owners within a construction environment.