Job Description
Job Description
This full-time, hybrid role involves both office and field work. The right candidate will have a strong work ethic, construction software proficiency, and a positive, professional attitude. You’ll work closely with InDev’s two principals, contributing to the success of projects from idea to execution.
Key Responsibilities:
Project Administration:
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Draft and issue client contracts and subcontracts via DocuSign
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Organize and maintain subcontractor documentation, including COIs, W-9s, and payment forms
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Maintain project checklists, directories, and stage reporting
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Track, scan, and log all Preliminary Notices
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Manage document uploads and updates in Procore
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Organize project files on the company server
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Prepare project Close-Out Packages and obtain Final Unconditional Releases
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Assist Superintendent with Job Cost Reports and process subcontractor invoices
Project Engineering (Training & Support):
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Set up and manage document control systems (submittal and RFI logs)
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Review and track submittals, especially long-lead items
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Document and distribute weekly InDev Management Meeting Minutes
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Update project schedules based on field logs and meetings
Estimating Support:
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Analyze construction plans and specifications
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Develop scopes of work and generate RFIs
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Upload and track bid packages in Procore
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Assist with obtaining competitive bids and preparing detailed project estimates
Required Skills:
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Typing speed of 50+ WPM
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Proficiency in Microsoft Office Suite, especially Excel, Word, and Project
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Experience with Adobe Acrobat, Bluebeam, or other PDF editors
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Strong written and verbal communication skills
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Ability to read and interpret construction documents
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Highly detail-oriented and able to manage multiple priorities
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Tech-savvy and quick to learn new platforms
Preferred Qualifications:
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Associate or Bachelor’s degree in Business Administration, Construction Management, or related field (or currently pursuing)
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2+ years of administrative experience
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Proficiency in Autodesk AutoCAD, Revit, or SketchUp
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Experience using Procore
Benefits:
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Health Insurance
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Paid Time Off (PTO)
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Company-issued laptop
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Monthly phone reimbursement
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Education reimbursement
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Career advancement opportunities in project engineering and management
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Competitive salary and benefits package
Why Join Us?
This is a rare opportunity to join a tight-knit, experienced team and play a key role in the full lifecycle of high-end development projects. You’ll gain first-hand exposure to construction, design, and project management while contributing to some of San Diego’s most exciting residential and mixed-use developments.