Job Description
Job Description
We are looking for a dedicated PART-TIME Office Assistant to join our team in San Francisco, California. In this long-term contract position, you will play a key role in maintaining operational efficiency and supporting the day-to-day needs of our facilities. This is an excellent opportunity for someone with strong organizational and communication skills and attention to detail.
The shift hours will be Monday-Friday 8AM-12PM (4 hours per day, 20 hours per week) -- This may become a contract to permanent hire!!
Responsibilities:
• Manage and maintain the Computerized Maintenance Management System (CMMS) to ensure accurate tracking of facility operations.
• Coordinate and oversee scheduling for conference rooms and other shared spaces to support seamless operations.
• Assist in budget planning and tracking for facility-related expenses, ensuring adherence to allocated resources.
• Provide exceptional customer service by addressing inquiries and resolving facility-related issues promptly.
• Support the team in processing expense reports and approvals through systems like Concur.
• Collaborate with the Facilities Coordinator to ensure compliance with organizational policies and standards.
• Monitor and maintain the functionality of facility equipment, addressing repairs or replacements as needed.
• Communicate effectively with various departments to ensure alignment on facility needs.
• Conduct regular audits to ensure facilities are safe, clean, and well-maintained.
** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013250957**
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal abilities to collaborate effectively across teams.
• Knowledge of budget processes and expense tracking.
• 2 years experience in an office supportive role preferred
• Proficiency in customer service and problem-solving.
• Ability to work independently and maintain attention to detail in a fast-paced environment.
** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013250957**