Job Description
Position Summary
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We are seeking a reliable, high-energy, and detail-oriented Facilities Specialist to join our team in San Diego. This role is open to entry-level candidates and fresh graduates who bring genuine passion and a pleasant, collaborative attitude. Working primarily onsite in a fast-paced environment, you will play a critical part in our daily operations by handling incoming and outgoing mail volumes (averaging around 300 pieces daily), sorting correspondence efficiently, and executing various facility support tasks.
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Key Responsibilities
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• Mailroom Operations: Manage high-volume daily mail operations, handling approximately 300 incoming and outgoing mail items efficiently and accurately.
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• Sorting & Distribution: Promptly sort and distribute incoming mail and packages to the appropriate departments and individuals.
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• Document & Letter Processing: Process incoming letter jobs from multiple departments to ensure timely dispatch.
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• Supplies & Vendor Support: Assist with ordering, organizing, and stocking corporate office and breakroom supplies.
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• Facility Maintenance Support: Help coordinate vendor accounts, process related invoices, and assist with general facility and maintenance tasks as assigned.
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• Additional Duties: Perform other miscellaneous facilities projects and duties as needed.
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Qualifications & Requirements
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• Education & Experience: High School Diploma or equivalent required. No prior professional experience required—fresh graduates and entry-level applicants are warmly welcomed! Passion, enthusiasm, and a great attitude are what matter most.
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• Physical Requirements: Must be comfortable being on your feet for the majority of your shift and able to regularly lift up to 50 pounds.
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• Organizational Skills: Highly organized and detail-oriented with the ability to work quickly and neatly in a fast-paced, deadline-driven environment.
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• Communication & Tech Skills: Excellent interpersonal and verbal/written communication skills; proficient in email messaging, Microsoft Office Suite, and collaborative office applications.
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• Interpersonal Traits: Professional, patient, exceptionally pleasant with people, and eager to learn.