Job Description
Job Description
We are seeking an experienced, hands‐on experienced Facilities Coordinator to manage day‐to‐day workplace operations for a corporate office in New York City. This role requires strong ownership, excellent organizational skills, and the ability to work independently in a fast‐paced environment.
The ideal candidate is proactive, detail‐oriented, and committed to delivering a polished, seamless workplace experience. Our client is an innovative, technology-driven telehealth company focused on transforming the way healthcare is delivered through accessible, patient-centered solutions.
Key Responsibilities Workplace & Facilities Operations
- Ensure the office is organized, functional, and guest‐ready each day.
- Oversee conference room readiness, AV equipment, workplace technology, pantry supplies, and catered meals.
- Manage room bookings, office access, and daily workplace requests.
- Identify and resolve operational issues promptly, escalating when needed.
Vendor & Service Provider Management
- Coordinate outsourced vendors, service providers, and building management.
- Monitor vendor performance and follow up on outstanding service needs.
- Oversee maintenance, repairs, supply orders, and facilities‐related services.
- Serve as the primary on‐site point of contact for operational matters.
Planning & Workplace Experience
- Support office meetings, events, catering, and workplace activities.
- Anticipate operational needs and proactively address potential issues.
- Maintain a professional, welcoming, and well‐organized workplace environment.
- Support access control and ensure workplace protocols are followed.
Leadership & Development
- Take ownership of location‐level operations and resolve issues independently.
- Build strong relationships with internal teams and external vendors.
- Demonstrate leadership and decision‐making skills aligned with future managerial responsibilities.
Qualifications
- 5+ years of experience in facilities coordination, workplace operations, or office management.
- Strong knowledge of facilities systems, vendor coordination, scheduling, and operational execution.
- Experience managing multiple vendors and outsourced workplace services.
- Familiarity with conference room technology, AV equipment, and access systems.
- Excellent communication, organization, and problem‐solving skills.
- Ability to work independently and manage competing priorities.
- Supervisory or management experience preferred, but not required.
- Service‐oriented mindset with the ability to remain calm under pressure.