Job Description
Job Description
15927
Title: Property Management Specialist - Level 2
Location: 225 W. Santa Clara, San Jose, CA 95113
• Assignment Length: 12/8/2026 through approximately 3/2/2027
• Potential for Extension: Yes, dependent upon the employee's return from maternity leave
Pay: $35-37/HR on W2
Schedule • Hours: Monday-Friday, 8:00 AM - 5:00 PM
Work Environment
• Professional property management environment
• Training will be provided for the selected candidate
• Strong administrative and tenant-facing responsibilities
• Frequent interaction with vendors, tenants, and internal stakeholders
Team Overview
• Directly supporting the Hiring Manager
• Small team environment consisting of the Hiring Manager and Assistant
• Reports directly to the Hiring Manager
Day-to-Day Responsibilities
• Process invoices and support accounts payable activities
• Create purchase orders and contracts
• Coordinate and communicate with tenants
• Schedule vendor visits and site services
• Provide general administrative support for property operations
• Maintain professional communication with internal and external stakeholders
• Support daily property management functions and processes
Required Skills & Experience
• Microsoft Office proficiency
• Yardi experience
• MRI Accounting Platform experience
• Strong written communication skills
• Strong verbal communication skills
• Professional demeanor and presentation
• Administrative support experience
• Ability to manage multiple priorities and deadlines
Preferred Qualifications
• Property management experience
• Commercial real estate administrative experience
• Experience supporting vendors and tenant communications
Soft Skills
• Professionalism
• Strong customer service skills
• Excellent organizational skills
• Attention to detail
• Strong communication abilities
• Ability to work independently
Education Requirements
• High School Diploma or GED required
• College degree preferred but not required
Experience Requirements
• 2-4 years of relevant property management, facilities, administrative, or real estate support experience
Software Requirements
• Microsoft Office Suite
• Yardi
• MRI Accounting Platform
Interview Process
• 1 Round: Virtual Interview via Microsoft Teams
Additional Notes
• Training will be provided to ensure the selected candidate is successful in the role.
• MRI Accounting Platform experience is a key requirement and should be a primary screening focus.
• Candidates should have strong administrative capabilities and be comfortable managing both tenant and vendor communications.
• Professionalism and communication skills are critical for success in this role.
Ideal Candidate Summary
The Hiring Manager is seeking a polished and professional Property Management Specialist with experience supporting property operations, invoice processing, purchase orders, contracts, vendor coordination, and tenant communications. The ideal candidate has experience with both Yardi and the MRI Accounting Platform, possesses strong administrative and organizational skills, and can effectively manage multiple priorities in a fast-paced property management environment. This individual should be comfortable working independently, communicating with various stakeholders, and providing reliable coverage throughout the maternity leave period.
\nCompany Description
At AA2IT, we deliver solutions that align with your business goals, built on innovation, backed by a team of experts, and guided by measurable outcomes.
Company Description
At AA2IT, we deliver solutions that align with your business goals, built on innovation, backed by a team of experts, and guided by measurable outcomes.