Assistant Property Manager

Job Description

Pay: $23-$24 per hour

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Job description:

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Job Title: Assistant Property Manager

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Reports To: Property Manager

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Department: Property Management

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Summary:

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The Assistant Property Manager supports the Property Manager in overseeing the day-to-day operations of a portfolio of condominium, HOA, and CO-OP communities. This role requires a strong understanding of condominium laws and regulations, excellent communication and interpersonal skills, and a proactive approach to property management.

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Essential Duties and Responsibilities: Portfolio Management:

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• MUST have 1 to 2 years of portfolio management experience.

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• Assist in the overall management of a portfolio of condominium communities.

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• Coordinate with Property Managers to ensure consistent and effective management across all properties.

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• Identify and implement best practices throughout the portfolio.

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Unit Owner Relations:

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• Assist in building and maintaining positive relationships with unit owners.

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• Respond promptly and effectively to unit owner inquiries and concerns.

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• Resolve unit owner issues and complaints in a timely and professional manner.

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Building Maintenance:

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• Coordinate with maintenance staff and contractors to ensure timely and efficient completion of work orders.

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• Track and update the status of work orders across all properties.

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• Oversee daily building operations, including the upkeep of common areas.

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• Assist with the development and implementation of annual maintenance plans for each property.

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Financial Reporting:

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• Assist with the processing of vendor invoices and payments.

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• Support the preparation of annual budgets for each property.

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Administrative Duties:

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• Maintain accurate and up-to-date unit owner records.

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• Prepare and distribute correspondence, including notices and letters.

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• Answer phones, respond to emails, and maintain professional communication with all stakeholders.

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• Assist in the preparation of board meeting materials for each property.

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• Support special projects as assigned by the Property Manager.

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Qualifications:

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• Required: 1 to 2 years of portfolio management experience.

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• High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.

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• Strong knowledge of condominium laws and regulations.

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• Excellent communication, interpersonal, and customer service skills.

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• Strong organizational and time management abilities.

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• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

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• Ability to work independently and collaboratively as part of a team.

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• Strong problem-solving and decision-making skills.

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• Valid driver’s license and reliable transportation.

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Physical Demands:

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• Ability to sit for extended periods.

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• Ability to stand and walk for extended periods.

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• Ability to lift and carry light to moderate objects.

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• Ability to communicate effectively, both verbally and in writing.

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Work Environment:

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• Office environment with minimal travel to condominium properties.

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• May require occasional evening and weekend work.

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Job Type: Full-time

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Benefits:

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• 401(k) matching

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• Health insurance

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• Paid time off

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• Life Insurance

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• Short-term disability

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• Long-term disability

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Schedule:

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• 8 hour shift

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• Monday to Friday

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Ability to Commute:

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• Fort Lauderdale, FL 33311 (Required)

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Work Location: In person