Administrative Assistant - Property Management

Job Description

Job DescriptionWe are looking for an experienced Property Administrator to join our team in Chicago, Illinois. In this long-term contract role, you will play a key part in managing leasing activities, conducting property tours, and performing walkthroughs, ensuring seamless operations in the real estate sector. Ideal candidates will possess strong property management expertise and a solid understanding of accounting and management systems.

Responsibilities:
• Coordinate and oversee leasing activities, including marketing properties and assisting prospective tenants.
• Conduct property tours and walkthroughs to showcase available spaces and ensure they meet client expectations.
• Manage accounts payable and receivable processes, ensuring timely and accurate financial transactions.
• Utilize accounting software and CRM systems to maintain records and enhance operational efficiency.
• Assist in creating and monitoring budgets, ensuring financial goals align with organizational objectives.
• Handle billing functions and resolve discrepancies to maintain accurate financial reporting.
• Collaborate with management to streamline processes and improve property management operations.
• Provide excellent customer service to tenants, addressing inquiries and resolving issues promptly.
• Ensure compliance with property management regulations and company policies.
• Monitor and report on property performance metrics to support decision-making.• Proven experience in property management, including leasing and tenant relations.
• Familiarity with accounting software systems such as JD Edwards EnterpriseOne and ADP Financial Services.
• Strong knowledge of accounts payable, accounts receivable, and billing processes.
• Proficiency in CRM tools to manage client relationships effectively.
• Ability to create and manage budgets with attention to detail.
• Excellent communication and interpersonal skills.
• Knowledge of property management regulations and industry best practices.
• Ability to conduct property tours and walkthroughs with professionalism and expertise.