Realtor Assistant

Job Description

Job Description

Real Estate Administrative Assistant / Transaction Coordinator

I am seeking an organized, dependable, and personable assistant to support my real estate business. This position focuses on managing our client database, coordinating transactions, and providing responsive client service from the initial inquiry through closing.

Key Responsibilities

• Maintain and update the client database (CRM), including contact information, property preferences, notes, and follow-up reminders.
• Organize leads, track inquiries, and help maintain consistent communication with past, current, and prospective clients.
• Process transaction paperwork and maintain complete, accurate files for sales and rentals.
• Track important dates, outstanding documents, and transaction milestones.
• Coordinate with clients, agents, attorneys, lenders, inspectors, and other parties to keep deals moving forward.
• Schedule appointments, showings, inspections, and closings.
• Provide clients with timely updates and respond professionally to routine questions.
• Assist with listing preparation, data entry, email correspondence, and general administrative tasks.
• Handle confidential client and transaction information with discretion.

Ideal Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Professional, friendly manner and a commitment to client service.
• Ability to manage multiple transactions, prioritize tasks, and meet deadlines.
• Comfortable using CRM systems, Microsoft Office or Google Workspace, and learning real estate software.
• Real estate license is a plus.

To Apply

Please submit your résumé and a brief introduction outlining your relevant experience and availability.