Job Description
Job Description
These are the fundamental components of the job:
- Oversee and optimize facilities, safety and space planning across 17 office locations in multiple states, ensuring a safe, compliant, and efficient environment that supports business operations and enhances the employee experience.
- Awareness and management of all building-related facility matters such as maintenance schedules, coordinating repairs with vendors, overseeing equipment upkeep, ensuring facility compliance and safety, and responding to work orders in a timely manner
- Build and maintain relationships with landlords, property managers, and service providers to facilitate building operations, successfully resolve facility concerns, and support ongoing maintenance and improvement initiatives
- Maintain workplace safety compliance requirements, including required OSHA postings, reporting, safety notices, and emergency information across all company locations
- Coordinate workplace safety procedures, including fire drills, emergency preparedness planning, and safety investigations as required
- Oversee the administration, negotiation, and compliance of all landlord/tenant leases and lease agreements, partnering with legal counsel, landlords, and internal stakeholders to ensure favorable terms, regulatory compliance, and the effective operation of office facilities
- Administer parking programs across office locations, including space allocation and parking needs, records management, and communications with employees
- Coordinate visitor and vendor access to company facilities, including building access, check-in procedures, and adherence to organizational security requirements
- Maintenance and purchasing (where applicable) of inventory such as furniture and fixtures
- Collaborate with SR. HR leader and Business Continuity team to prioritize a safe and functional work environment for associates
Other functions of the job:
- Expand and grow in your role when supporting miscellaneous duties as requested
Skills / traits that we value for this role:
- Minimum of 3 years of experience in facilities coordination/administration
- Associate degree (A.A. or A.S.) preferred, or equivalent experience demonstrating the knowledge and skills necessary to perform the role.
- Ability to travel up to 20% in support of offices across the growing footprint
- Knowledge of Microsoft Office products, and experience navigating windows-based software
- Demonstrated problem solving abilities and a proactive mindset
- Incredible attention to detail and organizational skills
- Positive attitude, even in a fast-paced environment
- A passion to make associates and coworkers feel important and valued
- Capability to work quickly and efficiently
- Precise communication skills, even under time constraints
A bit about Lawley!
- We are not a call center environment
- We achieve success by building genuine relationships together, with our teams and clients
- We are a family-owned insurance broker (70+ years!)
- We are deeply committed to the communities we serve and love to get involved
- We work hard and play hard!!!
Why Lawley?
- Competitive salary and referral bonuses!
- Expansive Benefits (Medical, Dental, Vision—and SO many more)
- 3 weeks of PTO (prorated based on start date) AND a generous holiday schedule – available 1st day!
- Company 401K contribution received starting Day 1 (for participants 21+ years old)
- Educational support, career development, and growth opportunities
- Job Security (we’ve never had a lay-off, even during the pandemic)
- Flexibility, including hybrid schedules! Business hours 8am-4:30pm
- Comfortable, family-oriented culture, with an emphasis on work life balance
- Unlimited Volunteer Time Off opportunities (so you can assist in serving our communities)
- Fulfilling opportunities that align with your career path and our business needs
The compensation range for this position takes many factors into consideration including but not limited to: years of experience/training, skill set, and licenses/designations. It is not typical for an individual to be hired near the top of the range for a position as circumstances and location can vary in every hiring situation. A reasonable estimate of the current range is $51,498.15 to $85,830.25.