Property Management Coordinator

Job Description

Job Description

Property Management Specialist – Level 2 to support daily property management operations in San Jose, CA. This position is a temporary maternity leave coverage assignment, working directly with the Hiring Manager in a small team environment.

The ideal candidate will have strong administrative and customer service skills, experience with invoice processing, purchase orders, vendor coordination, and tenant communications. Experience with Yardi and MRI Accounting Platform is important, with MRI experience being a primary screening requirement.

Training will be provided to help the selected candidate transition successfully into the role.

Why Is This Position Open?

• Temporary coverage for an employee currently on maternity leave.
• Assignment expected to run from December 8, 2026, through approximately March 2, 2027.

Key Responsibilities

• Process invoices and assist with accounts payable activities.
• Create and manage purchase orders and contracts.
• Coordinate and communicate with tenants regarding property-related matters.
• Schedule vendor visits, maintenance appointments, and site services.
• Provide administrative support for daily property operations.
• Maintain accurate documentation and records.
• Communicate professionally with vendors, tenants, and internal stakeholders.
• Support the Hiring Manager with daily property management functions.
• Manage multiple administrative tasks while meeting deadlines.

Required Qualifications & Experience

• 2–4 years of experience in property management, facilities management, real estate administration, or a related administrative support role.
• Proficiency in Microsoft Office Suite.
• Experience working with MRI Accounting Platform.
• Experience with Yardi.
• Strong written and verbal communication skills.
• Previous administrative support experience.
• Ability to manage multiple priorities and deadlines.
• Professional demeanor and strong customer service skills.

Preferred Qualifications

• Commercial property management experience.
• Commercial real estate administrative experience.
• Experience processing invoices and supporting accounts payable.
• Experience creating purchase orders and contracts.
• Experience coordinating vendors and handling tenant communications.

Software Requirements

• Microsoft Office Suite (Outlook, Word, Excel).
• Yardi.
• MRI Accounting Platform.

Education Requirements

• High School Diploma or GED required.
• College degree preferred but not required.

Work Environment & Team Structure

• Onsite professional property management environment.
• Small team consisting of the Hiring Manager and an Assistant.
• Reports directly to and provides support to the Hiring Manager.
• Regular interaction with tenants, vendors, and internal stakeholders.
• Training will be provided.

Interview Process

• One round of virtual interview via Microsoft Teams.

\nCompany Description

Expedite Technology Solutions is a minority and woman owned business headquartered out of Alpharetta, GA with a global presence across United States, Canada, and India.

Staffing Solutions:
Our staffing and workforce solutions division specializes in IT, non-IT and Healthcare recruiting for our clients. Our expertise ensures the right talent for direct hires, contractors, and contract-to-hire roles.
We also provide complete workforce and payrolling solutions to our clients.

Healthcare Solutions:
Expedite specializes in staffing and technology solutions for healthcare organizations, ensuring they have the right professionals for direct, contract, and contract-to-hire roles. Our end-to-end project services help optimize processes and improve patient care, all while leveraging our deep industry knowledge to meet the unique challenges of the healthcare landscape.

Our logo of a ‘Hummingbird’ signifies our values of agility, innovation, energy and focus that we put into all our client engagements big or small.

Company Description

Expedite Technology Solutions is a minority and woman owned business headquartered out of Alpharetta, GA with a global presence across United States, Canada, and India. \r\n\r\nStaffing Solutions:\r\nOur staffing and workforce solutions division specializes in IT, non-IT and Healthcare recruiting for our clients. Our expertise ensures the right talent for direct hires, contractors, and contract-to-hire roles.\r\nWe also provide complete workforce and payrolling solutions to our clients.\r\n\r\nHealthcare Solutions:\r\nExpedite specializes in staffing and technology solutions for healthcare organizations, ensuring they have the right professionals for direct, contract, and contract-to-hire roles. Our end-to-end project services help optimize processes and improve patient care, all while leveraging our deep industry knowledge to meet the unique challenges of the healthcare landscape.\r\n\r\nOur logo of a ‘Hummingbird’ signifies our values of agility, innovation, energy and focus that we put into all our client engagements big or small.