Commercial Property Manager

Job Description

Job Description

We are seeking an experienced and highly organized Commercial Property Manager to oversee the day-to-day operations, financial performance, tenant relationships, and overall condition of a portfolio of commercial properties.

The ideal candidate is a proactive professional with strong communication, financial, and problem-solving skills who can effectively balance the needs of property owners, tenants, vendors, and internal teams. This role is responsible for ensuring properties are well-maintained, financially successful, compliant, and operated to a high standard.

Key Responsibilities

• Manage the day-to-day operations of assigned commercial properties, including office, retail, industrial, or mixed-use assets.
• Serve as the primary point of contact for tenants and maintain strong, professional tenant relationships.
• Coordinate property maintenance, repairs, preventative maintenance, janitorial services, landscaping, security, and other building services.
• Manage and oversee third-party vendors, contractors, and service providers, including obtaining bids and monitoring performance.
• Prepare and manage annual operating budgets, forecasts, and capital improvement plans.
• Monitor property income and expenses and identify opportunities to improve operating performance and reduce costs.
• Review and approve invoices, purchase orders, and vendor contracts in accordance with company policies.
• Manage tenant lease administration, including lease compliance, renewals, rent escalations, insurance requirements, and other lease obligations.
• Coordinate tenant move-ins, move-outs, construction, improvements, and other building projects.
• Conduct regular property inspections and ensure buildings, common areas, and grounds are maintained to company standards.
• Respond promptly and professionally to tenant concerns, emergencies, and property-related issues.
• Maintain accurate property records, reports, contracts, certificates of insurance, and other documentation.
• Ensure compliance with applicable building codes, safety regulations, environmental requirements, and local ordinances.
• Assist with capital projects and major repairs from planning and budgeting through completion.
• Prepare regular property management and financial reports for ownership and senior management.
• Identify and implement initiatives that enhance tenant satisfaction, property value, and operational efficiency.
• Participate in emergency response and after-hours situations when required.

Qualifications

• 3+ years of commercial property management experience preferred.
• Experience managing commercial real estate assets such as office, retail, industrial, or mixed-use properties.
• Strong understanding of commercial leases, tenant relations, building operations, and property financials.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Demonstrated ability to negotiate with vendors, contractors, and tenants.
• Strong financial and analytical skills, including experience with operating budgets and expense management.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with property management or accounting software is a plus.
• Ability to work independently, make sound decisions, and proactively resolve problems.
• Strong customer-service mindset and professional demeanor.
• Bachelor's degree in Real Estate, Business, Finance, Property Management, or a related field is preferred but not required.