Real Estate Assistant- Transaction Coordinator
Job Description
We are seeking a motivated and detail-oriented Real Estate Assistant to support our real estate team. The ideal candidate will demonstrate adaptability to various technology applications while possessing a strong foundation in general office tasks.
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**Key Responsibilities**
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- Maintain organized files and records, both digitally and physically, ensuring easy access to important documents.
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- Utilize various technology applications for managing listings, client databases, and communication.
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- Respond to client inquiries promptly and professionally, providing excellent customer service.
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- Perform market research and compile relevant information to assist Broker in property listings.
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-Start and stop utilities.
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- Track expenses and process reimbursement requests, ensuring all documentation is accurate and complete.
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-Calculate and initiate commission demands. Coordinate with escrow company.
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- Manage bank deposits and maintain records of financial transactions with high attention to detail.
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- Collaborate with the accountant to provide full documentation for financial reporting and audits.
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- Support Broker with general office tasks, including data entry, filing, and document preparation.
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- Follow instructions meticulously while completing tasks with a high degree of accuracy and attention to detail.
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- Proactively identify and solve operational challenges, ensuring a seamless workflow.
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- Assist in managing real estate transactions from start to finish, ensuring all documentation is accurate and submitted on time.
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- Provide administrative support by managing calendars, scheduling appointments, and coordinating meetings.
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**Qualifications**
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- Proven ability to quickly adapt to multiple new technologies and software applications.
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- Strong general office experience with a focus on administrative support.
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- Excellent problem-solving skills with an ability to think critically.
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- Highly organized with a keen attention to detail.
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- Task-driven and capable of managing multiple priorities effectively.
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- Self-starter with a proactive approach to challenges and tasks. The office is small and very quiet. The assistant must be self-disciplined, highly accountable, and comfortable working alone, although guidance is only a call/text/email away.
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- Preferred: Real estate license or working towards obtaining one.
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- Preferred: Experience as a Transaction Coordinator, but not mandatory. Alternately, a background in property management can be useful.