Operations & Transaction Coordinator - Real Estate

Published: 6/14/2022

Real Estate

Job Description

We are seeking an extremely organized, detail-oriented, and dependable Operations & Transaction Coordinator to serve as a vital pillar of our growing real estate team. This dynamic role balances meticulous contract-to-close transaction management with day-to-day administrative support, client experience initiatives, and office operations. If you take absolute ownership, thrive in a fast-paced environment, notice the little details, and love making everything around you run better, we want to hear from you.

Key Responsibilities

Transaction Coordination

Contract-to-Close: Oversee buyer and seller transactions seamlessly from executed contract through final closing and settlement.
Deadline Management: Rigorously track critical dates, including earnest money deposits, inspection windows, appraisal contingencies, and financing milestones.
Compliance & Documentation: Prepare, audit, and organize all transaction documents and checklists to ensure complete, compliant client files.
Stakeholder Communication: Serve as the primary, proactive liaison between agents, clients, lenders, title companies, inspectors, and vendors.

Team & Administrative Operations

Schedule & Office Management: Oversee team calendars, arrange meetings, order office supplies, and keep the physical office stocked with drinks, snacks, and gear.
Client Experience & Events: Manage client appreciation gifts, thank-you cards, annual holiday mailings, client events, and basic social media postings.
Database Care: Maintain accurate, up-to-date client information within team CRMs.
Tech & AI Integration: Research practical strategies to integrate AI and modern software into daily operational workflows to increase team efficiency.
Errands & Field Support: Run periodic errands (picking up supplies, gifts, signs, or key documents) and provide rare field assistance (such as opening a property or hosting a showing for team leads when needed).

Who We're Looking For

"I've Got It" Mindset: You take total ownership of your work. When a task is handed to you, the team has complete confidence it will be handled cleanly.
Detail-Oriented & Proactive: You catch small issues before they become big problems, spot what needs to be done, and execute without waiting for direction.
Adaptable & Level-Headed: You stay calm and organized under pressure, balancing big operational responsibilities with small daily tasks without losing step.
Strong Communicator & Team Player: Friendly and professional with clients, humble enough to help with quick errands, and capable of managing complex logistics.

Real Estate Experience & Licensing

Experience: Prior real estate experience is helpful, but not required for the right person—we will train you on our systems and processes.
Licensing: You do not need a Utah Real Estate License to apply, but you must be willing to obtain one after being hired (support provided).

Schedule & Compensation

Schedule: Full-time, primarily standard business hours. Because real estate does not strictly operate 9-to-5, occasional evening or weekend attention is required. Flexibility is essential to support high-performing agents.
Compensation: $45,000 – $55,000 annually, depending on experience, with room for salary growth as you become licensed and take on greater transaction ownership.

What Success Looks Like

Deadlines are consistently met, transaction files are pristine, and clients feel genuinely cared for.
The office runs smoothly, communication flows seamlessly, and small details never become big emergencies.
When something unexpected arises, the team’s first thought is: "Give it to them. They’ll take care of it."

\nCompany Description

Defy Mediocrity. Conquer Your Goals. Join The Centurions.

Who We Are The Centurions are an elite, high-producing real estate team operating under the powerhouse engine of CENTURY 21 Everest. We aren't just another group of agents sharing office space—we are a disciplined squad of market leaders, top negotiators, and growth-minded professionals who refuse to settle for average. Supported by Utah’s #1 listing company and the #1 global C21 office, our team combines the agile, brotherhood-style support of a tight-knit unit with the unstoppable force of a market-dominating brokerage.

The Centurion Advantage Joining a team shouldn't mean sacrificing your brand—it means multiplying your results. When you align with The Centurions, you instantly plug into an ecosystem built to take you from grinding for deals to scaling a legacy career:

Predictable Pipeline & Systems: Stop worrying about where your next client is coming from. We provide targeted lead channels, battle-tested conversion scripts, and robust automated CRM workflows.

1-on-1 Mentorship & Execution: Get real-time, daily access to top-producing team leaders who coach you through complex negotiations, contract nuances, and business planning.

Done-For-You Operations: Focus 100% of your energy on client relationships and closing deals while our dedicated admin staff handles transaction coordination, listing setups, and high-end media marketing.

Unrivaled Backing: Combine the boutique, high-touch feel of The Centurions team with the massive weight of C21 Everest’s 5% state market share.

High-Accountability Culture: Iron sharpens iron. You will be surrounded by teammates who push you to exceed your personal financial goals and celebrate your victories along the way.

Who Belongs On Our Team

Relentless Drive: You bring an unstoppable work ethic and a deep desire to achieve financial independence.

Coachability: You are eager to learn, adaptable to market shifts, and ready to execute proven playbooks.

Uncompromising Integrity: You prioritize client trust and exceptional service above a quick commission check.

Stop trying to build a real estate empire completely on your own. Step into a system designed for immediate growth, maximum leverage, and long-term success.

Ready to lead the market? Apply to join The Centurions today.

Company Description

Defy Mediocrity. Conquer Your Goals. Join The Centurions.\r\n\r\nWho We Are The Centurions are an elite, high-producing real estate team operating under the powerhouse engine of CENTURY 21 Everest. We aren't just another group of agents sharing office space—we are a disciplined squad of market leaders, top negotiators, and growth-minded professionals who refuse to settle for average. Supported by Utah’s #1 listing company and the #1 global C21 office, our team combines the agile, brotherhood-style support of a tight-knit unit with the unstoppable force of a market-dominating brokerage.\r\n\r\nThe Centurion Advantage Joining a team shouldn't mean sacrificing your brand—it means multiplying your results. When you align with The Centurions, you instantly plug into an ecosystem built to take you from grinding for deals to scaling a legacy career:\r\n\r\nPredictable Pipeline & Systems: Stop worrying about where your next client is coming from. We provide targeted lead channels, battle-tested conversion scripts, and robust automated CRM workflows.\r\n\r\n1-on-1 Mentorship & Execution: Get real-time, daily access to top-producing team leaders who coach you through complex negotiations, contract nuances, and business planning.\r\n\r\nDone-For-You Operations: Focus 100% of your energy on client relationships and closing deals while our dedicated admin staff handles transaction coordination, listing setups, and high-end media marketing.\r\n\r\nUnrivaled Backing: Combine the boutique, high-touch feel of The Centurions team with the massive weight of C21 Everest’s 5% state market share.\r\n\r\nHigh-Accountability Culture: Iron sharpens iron. You will be surrounded by teammates who push you to exceed your personal financial goals and celebrate your victories along the way.\r\n\r\nWho Belongs On Our Team\r\n\r\nRelentless Drive: You bring an unstoppable work ethic and a deep desire to achieve financial independence.\r\n\r\nCoachability: You are eager to learn, adaptable to market shifts, and ready to execute proven playbooks.\r\n\r\nUncompromising Integrity: You prioritize client trust and exceptional service above a quick commission check.\r\n\r\nStop trying to build a real estate empire completely on your own. Step into a system designed for immediate growth, maximum leverage, and long-term success.\r\n\r\nReady to lead the market? Apply to join The Centurions today.