Job Description
Job DescriptionWe are looking for a Property Administrator to support daily leasing and property operations for a contract position based in California. This role is ideal for someone who enjoys working with residents, coordinating office activities, and keeping property records organized in a fast-paced management environment. The successful candidate will help maintain smooth administrative workflows, provide attentive customer service, and assist with leasing-related tasks while using property management systems and standard office tools.
Responsibilities:
• Coordinate leasing and administrative activities to support the day-to-day operation of the property office.
• Assist prospective and current residents by answering questions, providing information, and ensuring a positive service experience.
• Maintain accurate tenant files, lease documents, and property records in both digital systems and office documentation.
• Use property management software and Microsoft Office applications to update data, prepare reports, and track operational details.
• Support move-in, move-out, and renewal processes by preparing paperwork and following established property procedures.
• Work with onsite staff to address resident concerns, schedule follow-up actions, and help keep office operations organized.
• Monitor office communications, respond to inquiries in a timely manner, and route issues to the appropriate team members.
• Contribute to overall property performance by helping with leasing efforts, occupancy support, and general administrative coordination.• At least 1 year of experience in property administration, leasing, or residential or commercial property management.
• Working knowledge of property management practices and resident-facing office processes.
• Experience using Yardi or similar property management software.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong communication skills with the ability to interact effectively with residents, prospects, and internal teams.
• Organized approach to document control, scheduling, and handling multiple priorities.
• Ability to work in a business office environment and maintain a detail-oriented approach.