Property Management Accountant

Job Description

Job Description

We are a company that has been in the swap meet business for over 30 years. Operating four days a week while also responsible for upkeep of adjacent commercial and residential properties. We are seeking a highly motivated candidate to join our small but dynamic property management office.

Office Management

• Oversee daily office operations and ensure the smooth functioning of all office-related activities.
• Greet visitors and ensure a welcoming and professional environment.
• Handle incoming phone calls and voicemails, directing them to the appropriate person or department.
• Assist with service calls.
• Organize and maintain office files (both physical and digital), ensuring they are easily accessible and up to date.
• Organize and maintain both physical documents and digital shared drive, ensuring documents are properly filed, named, and easily retrievable.

Accounting

• Payroll - Paper check & ACH payments
• Invoicing, Accounts payables, Accounts receivable, payments
• Compile and prepare month/quarter/year end financial statements, general ledger analysis, journal entries, and prepare budgets
• Complete and process tax payments (Payroll, State, Federal, Personal)
• Daily bookkeeping, journalizing and reconciliations of statements and reports
• Maintain and manage multiple accounts
• Perform weekly bank deposits
• Coordinate with CPA to complete financials for Tax preparation

Property Management

• Management and collection of tenant rent payments
• Maintain good standing relationships with all tenants
• Process and Deposit to their respective accounts and properly enter into accounting software/spreadsheet
• Contract residential and commercial leases, rent collection, draft tenant notices, and billings.
• Maintain and contact tenants for necessary repairs/inspections
• Report any repairs needed and coordinate with contractors
• Collaborate with new project planning, designing, and construction with engineers and contractors for new development.
• Coordinate with City and County Departments to ensure properties are regulated and up to code
• Submit all plan checks, requests, and necessary documents to City and County departments

Human Resources

• Insurance – Review of all policies, Renewal applications, projections
• Manage timely and accurate preparation of bi-weekly payroll, including tax withholdings, deductions, and garnishments
• Employment verifications, office management, hiring/interview, disciplinary actions.
• Online and in person meetings and conduct interviews

Additional Duties

• Must be able to physically lift at least 40lbs (example: cases of drinks for work site, open/close gates around the properties, online order supplies)
• Light weekly janitorial duties, including sweeping work areas and trash removal.

Knowledge, Skills, and Abilities

• Must be bilingual in Spanish and English
• Strong attention to detail and a proactive, solutions-oriented mindset.
• Excellent organizational and time-management skills, with the ability to handle multiple tasks simultaneously
• Strong computer skills, with proficiency in Microsoft Office Suite
• Ability to recognize inefficiencies and take initiative to implement improvements independently.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Self-starter with the ability to work independently
• Understanding of accounting principles, bookkeeping, account reconciliations, with the ability to handle data entry for accounts payable/receivable, rent collection, and production of financials

Education and Experience:

• Bachelor’s degree Preferred (Accounting/Finance or similar)
• Experience in accounting (minimum 1 year accounting experience preferred)

Benefits

• 401(k)/Company Matching Program
• Paid Sick Days