Site Service Coordinator - Accounts Payable & Administrative Support
Job Description
Job Description
Site Service Coordinator - Accounts Payable & Administrative Support
Location: Bee Cave, TX (On-Site)
Duration: 10-12 Week Assignment, with Potential for Extension
Pay: Competitive Hourly Rate
Benefits: Eligible after 30 Days
Live in Bee Cave, Lakeway, West Lake Hills, or Spicewood and looking for local, well-paid work without the drive into downtown Austin?
We're hiring a Site Service Coordinator for a defined 10-12 week, on-site assignment, with the possibility of extension based on business needs - a great fit if you want structured, short-term hours close to home: a bridge between roles, a return to work after time off, or simply local work on your terms. This role offers a competitive pay rate, and you'll be eligible for benefits after 30 days.
This is an in-person role at its core, with accounting as the heart of it. You'll keep invoices moving, books balanced, and vendors paid accurately, while serving as a professional point of contact for a collaborative, professional services client and internal teams, on-site every day.
What You'll Do
Accounting and Invoice Processing (Your Main Focus)
- Process a high volume of vendor and service invoices accurately and efficiently through Yardi
- Enter, code, and match invoices to proposals and work orders with precision
- Handle core accounts payable functions: invoice verification, coding, and payment prep
- Reconcile discrepancies, follow up on missing documentation, and maintain accurate financial records
- Support month-end close and generate basic accounting reports
- Multi-party accounting experience is a strong plus - if you've worked across multiple clients, properties, or cost centers, you'll feel right at home here
Vendor and Compliance Management
- Maintain vendor records, contact information, and documentation in Yardi
- Track, request, and maintain Certificates of Insurance (COI); monitor expirations and flag coverage gaps
- Support new vendor onboarding and paperwork completion
Client and Team Communication
- Serve as a professional, courteous point of contact for the client on invoice, service, and administrative matters
- Communicate clearly and confidently via phone and email
- Respond to and help coordinate work orders, keeping status updated and stakeholders in the loop
What You Bring
- 1-3 years of experience in accounts payable, accounting support, or administrative work - facilities or property management background a plus
- Strong accounting fundamentals; attention to detail and accuracy with numerical documentation
- Excellent written and verbal communication skills
- Yardi experience preferred, not required - we'll train the right person
- Comfort processing invoices at volume without losing accuracy
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Ability to juggle multiple priorities independently in a fast-paced environment
- Reliable, in-person attendance on-site in Bee Cave
Nice to Have
- Multi-party or multi-client accounting experience
- Familiarity with COI tracking and vendor compliance
- Working knowledge of basic accounting principles
Why This Assignment
If you love the satisfaction of a clean, reconciled ledger and also enjoy being the trusted professional face clients turn to, this role gives you both - locally, on-site, in a collaborative, professional services environment, with a competitive rate, benefits eligibility after 30 days, and no long commute eating into your day. The assignment is set at 10-12 weeks, with potential for extension depending on business needs. Apply now and bring your accounting precision to a team that values accuracy as much as you do!
About Camelot: Camelot Facility Solutions is a 25-year-old facility and property management firm supporting a professional services client at this Bee Cave TX workplace. Camelot's teams work in close, collaborative partnership with the client's on-site staff, and this role sits right at the center of that relationship - keeping accounting and vendor operations running smoothly for a client that depends on precision and professionalism.
\nCompany Description
Camelot Services, Inc. incorporated in 2000 for the purpose of providing high quality, professional, property and facilities management to clients who want customized, cost-effective service. Headquartered in Plano, TX, Camelot has representation across the nation and has provided consultation services on an International level.
Camelot Services, Inc. is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, protected military/veteran status, or any other protected factor.
Company Description
Camelot Services, Inc. incorporated in 2000 for the purpose of providing high quality, professional, property and facilities management to clients who want customized, cost-effective service. Headquartered in Plano, TX, Camelot has representation across the nation and has provided consultation services on an International level.\r\n\r\nCamelot Services, Inc. is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, protected military/veteran status, or any other protected factor.