Real Estate Transaction & Commission Coordinator | Realty ONE Group Key

Job Description

Job DescriptionJoin a Growing Real Estate Brokerage and Play a Key Role in Our Success!

At Realty ONE Group Key, we believe a successful real estate brokerage depends on exceptional organization, accuracy, and strong operational support.

We're seeking a highly organized, detail-oriented, and motivated Transaction & Commission Coordinator to join our growing team in Clifton Park, NY.

This is an excellent opportunity for a college-educated professional who enjoys working with numbers, managing important documentation, coordinating deadlines, and ensuring business operations run smoothly.

You'll work closely with our Administrative Director, brokerage leadership, and real estate agents to help manage transaction files, maintain accurate financial records, and coordinate commission processing.

IMPORTANT: This is strictly an administrative and financial coordination position. We are not recruiting real estate agents for this role. No real estate license is required or desired.

What You'll Do

Transaction Coordination & File Management

• Organize and maintain real estate transaction files from contract through closing.

• Review submitted paperwork for completeness, required signatures, and missing documentation.

• Track transaction deadlines, closing dates, and important milestones.

• Maintain accurate records in SkySlope and other brokerage management systems.

• Communicate with agents regarding missing documents and administrative requirements.

• Coordinate administrative updates with attorneys, lenders, title companies, and other transaction participants.

• Maintain accurate electronic records and organized transaction files.

Commission Processing & Financial Accuracy

• Prepare commission calculations using approved brokerage agreements and commission structures.

• Review commission splits, transaction fees, referral fees, and other authorized adjustments.

• Prepare commission disbursement documents for management approval.

• Track upcoming closings and anticipated commission revenue.

• Reconcile commission calculations with closing statements and brokerage records.

• Identify discrepancies and ensure they are resolved before payments are authorized.

• Maintain accurate commission records, payment histories, and financial spreadsheets.

• Assist with agent billing, financial reporting, and recordkeeping.

• Coordinate approved commission payments according to brokerage procedures.

Compliance & Documentation

• Monitor transaction files for outstanding administrative and compliance requirements.

• Maintain organized documentation for internal reviews and audits.

• Assist with implementing and maintaining transaction checklists and office procedures.

• Communicate documentation issues to the Administrative Director or supervising broker.

• Handle confidential financial and transaction information professionally.

Office Administration & Reporting

• Support the Administrative Director with ongoing administrative responsibilities.

• Prepare commission summaries, production reports, and transaction spreadsheets.

• Maintain accurate company databases and records.

• Assist with tracking agent production and closed transactions.

• Help improve internal processes and administrative efficiency.

• Support additional operational projects as assigned.

Qualifications

Required Qualifications

• Associate's degree or higher from an accredited college or university.

• Strong organizational skills and exceptional attention to detail.

• Proficiency in Microsoft Excel, Google Sheets, and common office software.

• Comfortable working with numbers, financial calculations, and detailed records.

• Excellent written and verbal communication skills.

• Strong analytical and problem-solving abilities.

• Ability to manage multiple responsibilities, files, and deadlines.

• Professional, dependable, and able to work independently.

• Ability to maintain confidentiality when handling sensitive financial information.

• Willingness to learn new technology and administrative systems.

Preferred Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field.

• 1–3 years of experience in accounting, bookkeeping, transaction coordination, or financial administration.

• Experience processing commissions, reviewing financial documents, or reconciling payments.

• Familiarity with QuickBooks, SkySlope, or similar software.

• Previous experience working in a professional office environment.

Previous real estate industry experience is not required.

Why Join Realty ONE Group Key?

• Growing Company: Join an expanding real estate brokerage serving New York's Capital Region.

• Professional Work Environment: Work alongside approachable leadership and a collaborative team.

• Meaningful Responsibilities: Play an important role in supporting financial accuracy and efficient brokerage operations.

• Career Development: Gain experience in business operations, transaction coordination, financial administration, and compliance.

• Variety in Your Day: Work with different projects, systems, and responsibilities.

• Growth Opportunities: Develop your professional skills and take on additional responsibilities as the company expands.

What Makes Us Different?

At Realty ONE Group Key, we know that great administrative professionals are essential to a successful business.

We're looking for someone who takes ownership of their responsibilities, pays attention to the smallest details, and understands the importance of getting things right the first time.

If you're someone who enjoys keeping things organized, solving problems, working with numbers, and ensuring everything is completed accurately and on time, we'd love to hear from you.

Ready to Join Our Team?

We're looking for a dependable, motivated professional who wants to become a valued member of our growing company.

Apply today to join Realty ONE Group Key!

www.rogkey.com

Realty ONE Group Key | Clifton Park, NY
ONE Brand. ONE Family. ONE Opportunity.

This is an unlicensed administrative position. Commission calculations and payment preparation are subject to management review and approval. The position does not involve performing activities requiring a New York State real estate license.