Maintenance Support Specialist

Job Description

Job Description

Schedule: Monday – Friday | 7:00 AM – 4:00 PM | Full-Time | On-Site

About the Role

The Maintenance Specialist plays a critical role in keeping maintenance running smoothly at MP Materials. You'll work directly alongside the Facilities & Maintenance Manager and Maintenance Planner — supporting preventive maintenance builds, scheduling, vendor coordination, and documentation so the team can move fast and stay organized.

What You'll Do

• Enter and manage maintenance-related administrative tasks including SESes, purchase requisitions, and work orders
• Support the planner in building and updating PMs, scheduling work, and maintaining a 3-day rolling schedule
• Document meeting minutes for passover, outage, and planning meetings, ensuring action items are tracked and communicated
• Maintain the Maintenance Communication Board with up-to-date information from meetings and work execution
• Coordinate with vendors and supply chain to track open orders, follow up on delays, and expedite parts or materials
• Assist in the preparation and formatting of maintenance reports, presentations, and training documents
• Track and manage maintenance documentation including PM plans, standard work instructions, and technical files
• Support onboarding of new maintenance team members with system access, documentation, and training resources
• Coordinate with HR and leadership to assist with timecards, training records, and attendance tracking
• Provide general support to ensure smooth daily operation of the Facilities & Maintenance team

What We're Looking For

• 1–3 years of proven experience in an administrative, maintenance coordination, or support role within an industrial or manufacturing environment
• Familiarity with ERP/CMMS systems (e.g., SAP PM) and related software
• Excellent organizational and time-management skills with strong attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Visio)
• Strong communication and interpersonal skills with the ability to collaborate with technical teams
• Strong problem-solving abilities and ability to manage multiple priorities effectively
• Willingness to learn and adapt in a fast-paced, evolving environment
• Comfortable managing multiple priorities in a startup or growth environment
• Team-oriented, proactive, and eager to contribute to continuous improvement
• Results-driven, self-starter mindset with a strong sense of accountability

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