Facilities Manager - Join a Mission-Driven Organization - Onsite Role

Job Description

Our client, a mission-driven leader in the education sector with a decades-long track record of changing children’s lives, is growing rapidly and looking for a strategic, hands-on Facilities Manager to support its expanding footprint. This high-impact leadership role, reporting to the Director of Operations, drives scalable operational systems in a fast-paced, purpose-driven environment.

You’ll manage a large facility—featuring a pool, gymnasium, and learning spaces—while prioritizing rigorous safety standards for students and staff. Managing contract lifecycles and vendor relationships across janitorial, landscaping, and tenant improvements and projects.

If you’re collaborative, calm under pressure, skilled at communicating across all levels, and passionate about building transformative environments—this is your moment to make a lasting impact!

RESPONSIBILITIES

• Provide strategic leadership to ensure a safe, efficient, and future-ready physical work environment for all staff.
• Oversee all building systems, including mechanical, electrical, HVAC, fire/life safety, plumbing, and waste management.
• Lead facilities-related construction, renovation, and upgrade projects; manage project timelines, budgets, and vendor coordination.
• Collaborate in the development of standard operating procedures (SOPs) across safety, security, maintenance, and internal coordination—ensuring alignment and efficiency.
• Manage annual facilities and special project budgets; ensure cost-effective operations and procurement.
• Implement and maintain a proactive facility management program, including preventative maintenance and life-cycle planning.
• Ensure compliance with all health, safety, and industry regulations (including Cal/OSHA).
• Supervise building maintenance, repairs, and inspections across all systems and structures (e.g., roofing, HVAC, plumbing, landscaping).
• Oversee recreational facilities including pool and gymnasium operations.
• Perform hands-on maintenance and repairs as needed.
• Maintain and manage inventory of supplies and equipment, reorder as necessary.
• Create proposals and recommendations for capital projects, renovations, and equipment upgrades.
• Develop and manage cloud-based recordkeeping systems for maintenance schedules, inspections, warranties, licenses, contracts, and compliance documentation.
• Hire, supervise, and manage external contractors.
• Collaborate with the Operations Leadership to support the organization’s Safety Committee and ensure ongoing adherence to safety protocols.

QUALIFICATIONS

• Bachelor’s degree preferred; equivalent experience considered.
• 7+ years of progressive experience in facilities management.
• Strong customer service, vendor, and project management skills.
• Hands-on mechanical skills and knowledge of building systems (electrical, plumbing, HVAC, pool, etc.).
• Solid understanding of maintenance processes (e.g., carpentry, painting, repairs).
• Highly organized and detail-oriented; capable of managing multiple priorities and meeting deadlines.
• Strong problem-solving skills with the ability to assess and resolve facilities issues quickly.
• Valid & unrestricted driver’s license, reliable transportation, and proof of insurance.
• Proficiency in MS Office, Excel (moderate), with Strong numbers aptitude and reporting skills
• Strong communication and highly collaborative with internal & external stakeholders, with sensitivity to diverse communities and staff needs.
• Physical ability to travel across sites, inspect facilities, and lift up to 50 lbs. as needed.
• Certification in Facilities Management (CFM or FMP) preferred.
• Experience with Cal/OSHA compliance required.
• General Building Contractor License a plus.
• EPA HVAC Certification a plus.