Job Description
Job DescriptionWe are looking for a detail-oriented Property Associate to support day-to-day operations for a commercial property portfolio in Boston, Massachusetts. This is a Contract position suited for someone who brings strong customer service instincts, administrative precision, and the ability to thrive in a collaborative, smaller team environment. The role is fully on-site and combines office coordination, tenant-facing support, and accounting assistance to help keep building operations organized, responsive, and compliant.
Responsibilities:
• Manage invoice intake, verify coding accuracy, and assist with payment processing to support timely accounts payable activities.
• Provide support for receivables by preparing tenant billings, issuing statements, following up on outstanding balances, and handling approved billing updates.
• Monitor office and property-related administrative expenses, help maintain budget awareness, and flag opportunities to improve cost efficiency.
• Coordinate lease-related paperwork, maintain organized records, and track critical notice dates to help ensure deadlines are met.
• Oversee day-to-day office administrative needs, including mail distribution, shipping, correspondence preparation, and upkeep of filing systems across digital and physical records.
• Prepare reports, memos, and other business documents for internal teams and external stakeholders while ensuring information is accurate and well organized.
• Schedule shared spaces, support meetings and events, and assist with logistics such as catering, travel arrangements, and team activities.
• Coordinate visitor and vendor access, process building entry requests, and help manage access card activation and deactivation as needed.
• Review certificates of insurance for tenants and contractors, monitor renewal timelines, and communicate upcoming expirations to maintain compliance.
• Assist with tenant onboarding, welcome communications, and move-in or move-out coordination while supporting audit preparation and general property team operations.• Prior experience in property administration, office management, or a similar support role within a business environment that values accuracy and organization.
• Strong customer service skills with the ability to communicate effectively with tenants, vendors, and internal teams.
• Working knowledge of accounts payable, accounts receivable, billing support, and basic expense tracking.
• Proficiency in Microsoft Excel and confidence using business systems and databases for reporting and record maintenance.
• Ability to manage documentation with a high level of accuracy, organization, and attention to deadlines.
• Comfortable working on-site as part of a smaller team and contributing wherever operational support is needed.
• Experience with Yardi is highly preferred, though not required.
• Familiarity with compliance documentation, insurance tracking, and audit support is a plus.