Job Description
Job Description
POSITION PURPOSE
Primarily responsible for the day-to-day operations of the Property as well as tenant relations. Responsible to lead the property team, working on an independent basis, and oversight of all contracted services. A basic understanding of commercial office building mechanical systems HVAC, Electrical and Plumbing are needed along with a desire to learn more. Additional responsibilities include developing variance reports and operational summaries, invoice authorization, budget development and adherence to budget, customer relations, development and implementation of customer survey action plans, bid document development and analysis, and providing support and backup to co-workers to ensure goals are continuously met.
ACCOUNTABILITIES
1. Staffing and Building Operations
a. Develop and maintain a cohesive onsite property team
b. Manage employees’ day-to-day activities as well as their long-term goals
c. Work with staff to provide regular maintenance of the building systems, coordinate repairs to building systems, diagnose building system problems and figure out the best, cost-effective repairs.
2. Work Order Program
a. Implementation, roll out, and ongoing upkeep of property databases
b. Create and dispatch work orders utilizing the work order system
c. Review and analyze weekly, monthly, and annual reports
d. Create action plans based on the analysis of the reports
e. Interfacing and streamlining system w/Prism accounting and senior management
3. Lease Administration
a. Review all Lease abstracts, develop ability to complete lease abstracts.
b. Execute Commencement Certificates, Surrender Agreements and Move Out checklists
c. Ensure all tenant and vendor insurance certificates are within compliance
4. Accounts Payable/ Accounts Receivable and Financial Reporting
a. Oversee financial performance of properties
b. Perform Tenant billings on a monthly basis
c. Review coding of invoices and approve all invoices
d. Administer AR/AP guidelines, track performance and monitor recovery process, assist in collection activity as necessary
e. Default notices (i.e. Notify tenant by letter in accordance w/Lease provisions)
f. Develop operating and capital budgets
g. Complete monthly financial reports, variance reporting and operations summaries in a timely manner
h. Identify savings opportunities as applicable
5. Due Diligence Support
a. Ensure all administrative tasks for acquisitions and property sales are completed
b. Complete utility, contract and account transfers
c. Participate in due diligence walkthroughs and provide expertise as required
6. Miscellaneous:
a. Develop/maintain positive relationships with customers, vendors and senior management
a. Ability to handle multiple tasks, manage time and establish priorities effectively
b. Ensure adherence to Property Management Policies and Procedures
c. Review Customer or Tenant Survey results and develop a proactive customer action plan
d. Provide proper analysis of vendor bids received with a recommendation for selection
7. Project Management
a. Assist in managing tenant fit outs and capital improvements as directed by leadership
b. Work with general contractors and subcontractors to ensure compliance with building rules, adherence to construction schedules, completion of scope of work and job safety.
8. Success in this position will set a candidate up for promotions, building higher level of understanding of building operations and higher-level career opportunities. If you’re an experienced assistant commercial property manager looking for your next challenge, please apply now.
\nCompany Description
Prism Capital Partners is an experienced real estate owner/operator with a proven track record of creating value through select real estate investments and developments. Geographically focused in the tri-state region of New York, New Jersey and Connecticut, Prism specializes in identifying, acquiring and creating unique, value-added opportunities in the office, retail, industrial, and residential markets. The company invests with institutional and private capital sources that rely on Prism’s ability to think “outside of the box,” and to identify and realize the highest value potential in all sized real estate endeavors.
From acquisition to disposition, zoning and land use issues, demolition, rehabilitation, construction, marketing, leasing, financing and capital structure, Prism’s unparalleled stewardship delivers excellence from each project’s conception through completion.
Company Description
Prism Capital Partners is an experienced real estate owner/operator with a proven track record of creating value through select real estate investments and developments. Geographically focused in the tri-state region of New York, New Jersey and Connecticut, Prism specializes in identifying, acquiring and creating unique, value-added opportunities in the office, retail, industrial, and residential markets. The company invests with institutional and private capital sources that rely on Prism’s ability to think “outside of the box,” and to identify and realize the highest value potential in all sized real estate endeavors.\r\n\r\nFrom acquisition to disposition, zoning and land use issues, demolition, rehabilitation, construction, marketing, leasing, financing and capital structure, Prism’s unparalleled stewardship delivers excellence from each project’s conception through completion.