Job Description
Job DescriptionWe are looking for a detail-oriented Facilities Coordinator 5 to support day-to-day workplace operations in Miami, Florida. This Long-term Contract position will help ensure the site runs efficiently by coordinating vendors, assisting with financial and administrative processes, and maintaining strong communication with stakeholders. The role also contributes to safety, compliance, reporting, and overall facility performance while supporting a small on-site operations team.
Responsibilities:
• Coordinate daily activities for a small team of facility support personnel to help maintain smooth building operations.
• Build and maintain productive relationships with client contacts, property representatives, landlords, and external service providers.
• Support oversight of on-site contractors to confirm work is completed safely, on schedule, and in line with expected service standards.
• Assist with sourcing and arranging vendors and services needed for facility maintenance and operational support.
• Manage purchase order activities and help keep financial records, trackers, and related documentation accurate and up to date.
• Contribute to monthly accrual support, reporting tasks, and ongoing monitoring of facility-related financial data.
• Perform routine site walks, inspections, and compliance checks while reinforcing building procedures and safety guidelines.
• Support risk management, business continuity, and emergency response planning to promote operational readiness.
• Prepare regular reports, respond to ad hoc project needs, and help track service levels and performance metrics against established targets.• Bachelor’s degree in a related field.
• Experience supporting facilities, office operations, or administrative coordination in a detail-focused environment.
• Strong working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to manage vendor communication, reporting tasks, and administrative processes with a high level of accuracy.
• Comfortable working independently while also collaborating effectively with cross-functional teams.
• Strong verbal and written communication skills with a detail-focused and responsive approach.
• Ability to stay organized, adapt to changing priorities, and perform well in a fast-paced setting.
• Valid driver’s license with a clean driving record required.