Maintenance Material Coordinator

Job Description

Job Description

Maintenance Material Coordinator

Position: Full Time, Salaried, (Exempt role with annual bonus incentive)

Schedule: Days - With possible on call for troubleshooting

Location: Spruance Manufacturing Plant Site

5401 Jefferson Davis Highway, Richmond, Virginia 23234

www.ARCLIN.com 

Job Overview and Summary:

Maintenance Material Coordinator - Right materials. Right place. Ready when the work begins.

The role

The Maintenance Material Coordinator acts as the focal point for the acquisition, scheduling and distribution of materials, supplies and service requisitions. The primary scope is maintenance work, although the scope may be broader at smaller sites. Key responsibilities include processing and expediting materials during and after normal working hours; entering requests for materials, tools and equipment through the approved Procurement System or Pro-card; confirming delivery dates; maintaining material status and flags throughout the work order cycle in the Computerized Maintenance Management System (CMMS); communicating specification changes between suppliers and requestors; and identifying Maintenance, Repair and Operating (MRO) items for stock or non-stock coding.

What you will own

PROCURE & CODE

• Enter requests for materials, tools and equipment through the approved Procurement System or Pro-card and confirm the delivery date. Follow applicable maintenance business rules for Pro-card usage.
• Communicate potential changes in material specifications between the supplier and requestor, and initiate system updates as appropriate.
• Identify Maintenance, Repair and Operating (MRO) opportunities for stock or non-stock item coding, and forward non-coded items through the designated maintenance coordination process.
• Use and influence the Site Sourcing Guide as the maintenance representative for Procurement.
• Use applicable class codes to obtain contract pricing where available.
• Provide requisitioning support for operating supplies, projects and other requirements outside maintenance when site needs require it.
• Requisition off-site resources based on organizational design and role availability.

TRACK, EXPEDITE & COMMUNICATE

• Communicate order and delivery status by maintaining the appropriate material status and flags throughout the work order cycle in the CMMS.
• Track progress against the required delivery date through receipt and expedite orders when progress falls behind schedule.
• Follow up as the focal point for issues involving materials, orders and delays.
• Periodically review material status reporting tools to support on-time delivery, including refurbishment items.
• Communicate vendor performance to Procurement Services.
• Work closely with Procurement, coding, planning, scheduling and work coordination to provide seamless execution of the work process.

RECEIVE, STAGE & DISPOSITION

• Monitor and track materials, tools and equipment orders upon receipt.
• Arrange materials, tools and equipment so they can be clearly identified and picked up according to job needs.
• Coordinate the disposition of all surplus material.
• Coordinate the repair and/or return of materials, tools and equipment obtained on a value-added work order.
• Support Work Activity Coordination and Maintenance Planning in returning unused material to the warehouse and/or vendor.

MEASURE & IMPROVE

• Gather information and enter data into appropriate maintenance measures and Key Performance Indicators, including abnormal rush-delivery cost, receipt backlog and material delays.
• Use metrics to measure material coordination activities and develop actions to improve the process.

What you bring

QUALIFICATIONS

• High school diploma or equivalent experience.
• Three to five years of manufacturing or related experience.

KNOWLEDGE, SKILLS & ABILITIES

• Demonstrate a high level of skill in using approved maintenance information systems.
• Apply procurement business rules and follow the procurement work process.
• Maintain full working knowledge of applicable CMMS and SAP transaction codes.
• Demonstrate a high level of material knowledge and proficiency with the warehouse system.
• Meet requested service levels and follow applicable marshaling and receiving work processes.
• Implement the disposition process summary report.
• Create rebuild and repair process summary reports.
• Complete return verification reports, including itemized cost sheets for credits.
• Apply knowledge of appropriate standards, protocols and systems.
• Demonstrate Microsoft 365 knowledge and skills, including Word, Excel and PowerPoint.
• Demonstrate strong verbal and written communication, planning and organizational skills.

How you will work

FUNCTIONAL SKILLS

Apply the specific skills and experience needed to deliver results in the current role and continue developing throughout your career.

ORGANIZATIONAL SKILLS

Use knowledge of Arclin systems, procedures and culture to identify issues or opportunities and act in ways that meet customer needs and increase impact.

ACTIVELY LISTENING

Recognize what you do not know, welcome input, seek clear understanding, allow others time to express their perspective and remain open to influence.

SELF-DRIVEN COLLABORATION

Work with purpose, remain objective, take on difficult work, keep processes simple and engage others to achieve strong, value-driven outcomes.

Success in this role

• Materials, tools and equipment are ordered, tracked, received and staged according to job needs.
• Order and delivery status is accurately maintained throughout the CMMS work order cycle.
• Delivery risks, supplier issues and specification changes are communicated and resolved promptly.
• Surplus, repair, return, refurbishment and credit activities are documented and coordinated effectively.
• Material coordination metrics are used to identify gaps and drive process improvement.

VITAL BEYOND MEASURE | This role strengthens safe, reliable execution by making material readiness visible, disciplined and dependable.

With ~4,000 team members across more than 30 global manufacturing facilities, we operate with the scale to make a global impact and the agility to solve complex challenges at the molecular level. Rooted in scientific discovery and innovation, Arclin’s materials redefine performance across industries—from Firepoint®’s patented intumescent technology that helps stall flames and save lives to the iconic Kevlar® and Nomex® brands trusted to protect those who serve, strengthen aerospace and industrial systems, and perform where reliability and safety are top of mind.

As we expand our mission-critical materials portfolio and shape the next era of performance technologies, we’re looking for people who want to grow, lead, and solve the challenges others can’t. Together, we’ll advance the innovations that keep the world moving. Because at Arclin, our people are truly Vital Beyond Measure.

Arclin is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please contact our Talent Acquisition team for additional information.

Learn more about Nomex, Kevlar and Kevlar EXO by clicking on these links. www.Arclin.Com 

Arclin offers a comprehensive pay and benefits package and is proud to offer a comprehensive, integrated total rewards package, which includes competitive pay and benefits.